Re: voting system for future venues?

[Eric Burger <eburger-l@xxxxxxxxxxxxxxxxxx>]

Just a reminder, the community VOTED for Quebec City.

Backing up Dave here, the community repeatedly VOTES or, in post-meeting surveys, INDICATES (VOTES) for the sort of venues we have been booking.

Let me say it one more time: I have stayed at hotels for between one-half and one-seventh the price of the IETF hotel. Instead of griping about the IETF hotel, WHICH SEEMS TO ALWAYS SELL OUT, I save my money (it's my money!) and stay at the nearby hotel. Who cares if the IETF hotel is expensive, so long as I am not barred from visiting the bar?

Speaking for myself (I am NOT on the venue selection committee - I'll let them speak for themselves), I would offer that one has to ask oneself what one is really asking the IAOC to *do*?  We find venues that are all under one roof (check), have food near by (OK, Maastricht was a bomb, but we analyzed the root cause of that and it should not happen again), is relatively easy to get to for a not stupidly expensive amount of money (check), is relatively close to some critical mass of active IETF participants (check), and have options for people on a budget (check).

Let's ask again: what is it you WANT?

This is getting beyond Steve's "you cannot satisfy all of the people all of the time."

On Aug 24, 2011, at 5:12 PM, Keith Moore wrote:

Maybe there needs to be some sort of voting system for future venues.

You'd be eligible to vote if you'd attended an IETF anytime within the past, say, 2 years - or if you were willing to commit to attending the one you vote on if it wins.  (say by putting down a deposit toward meeting fees).

Instead of picking one venue, the committee would solicit bids from N (say 3-4) different venues within a geographic region.    The bids would include:

• room cost per night in the conference hotel
• room cost per night in each of some small number of alternate hotels
• locations of said hotels and nature of transportation between there and the conference venue
• meeting fee for the entire week if that venue is chosen
• other pertinent information (like what kind of food is nearby, what kind of facilities there are in or near the venue for impromptu gathering, what kinds of sightseeing opportunities there are, etc.)

The committee would survey attendees from time to time and tell the prospective venues what kinds of criteria the attendees found important, so they'd know how best to make their pitch.

Every eligible voter would get one vote.  There would be a strict deadline for submitting bids, and a strict deadline for voting.

That way, everyone could figure his own travel costs, factor in his own willingness to stay further away for less cost, etc.

Keith

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