Re: Proposed Photography Policy

[Eric Rescorla <ekr@xxxxxxxx>]

Replying to myself....

Dear All,

Thanks very much for your comments. The IESG will be reviewing them

closely and reaching out to a few of you to follow up. We will come

back to the community once we've done that and had a chance to discuss

the way forward.

-Ekr

On Thu, Mar 1, 2018 at 8:01 PM, Eric Rescorla <ekr@xxxxxxxx> wrote:

Hi folks,

The IESG has heard some concerns from participants that they would like

not to be photographed. In response to those concerns, we have developed

the attached policy which we intend to put in place going forward.

Please send any comments by 3/8/2018.

-Ekr

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The intent behind this policy is to balance people's legitimate desire

not to be photographed with the IETF's ability to document activities

and enable remote participation. In order to enable that, we are

proposing the following policy which applies to all IETF events,

including WG meetings, plenaries, and the hackathon.

LABELLING

The IETF will make available a mechanism for participants to label

themselves as desiring not to be photographed. The secretariat will

determine the details in consultation with the IESG.

OFFICIAL PHOTOGRAPHY

Any photographer engaged on behalf of the IETF should not photograph individuals

displaying the "do-not-photograph" label, should make reasonable

efforts to avoid photographing small groups with one or more members

displaying the label, and should not publish small group photographs

with such individuals in them. Photographs of large groups may contain

incidental images of such individuals and we will not attempt to

redact those. Specifically, photographs of panels and the like (e.g.,

the IESG/IAB plenary) are expected to contain all individuals

regardless of labelling.

Working group meetings are generally video recorded and broadcast, and

no attempt will be made to avoid recording individuals. However, if

the IETF publishes still frames of these videos, individuals

displaying the labels should not be shown.

Note: the use of "should" above is intended to reflect that although

this is IETF policy, it is a best effort service and some mistakes

will likely be made, perhaps because someone's label is not noticed or

visible. Individuals can contact XXX to arrange for redaction of their

images, or YYY to report abuse.

UNOFFICIAL PHOTOGRAPHY

Many IETF participants also engage in photography. We ask that those

participants respect the above policies and avoid photographing

individuals who have asked not to be photographed. Although we

recognize that mistakes will be made, repeated intentional violations

of this policy may constitute harassment and could be brought to the attention

of the ombudsteam, per RFC 7776.