If my understanding is correct it was previously stated that the reservation was for 300 rooms...which is nothing compared to the number of attendees we had at the last meetings.
If I correctly recall the numbers of rooms booked used to be 600 (variable during the week with a peak of 600 aounr the middle of the week). With that amount of rooms we've been running into the same problem in the last (at least) couple of years. It should
have been increased of at least 300 unit, not decreased IMHO.
Maybe for the next meeting we might make a poll asking how many people are planning to stay at the primary hotel and book, say, 80% of the rooms?
BR
Daniele
Sent from a mobile device, please forgive spelling mistakes and short replies
-------- Messaggio originale --------
Da: "Ali C. Begen" <acbegen@xxxxxxxxx>
Data: 16/08/2015 14:32 (GMT+01:00)
A: Jon Hudson <jon.hudson@xxxxxxxxx>
Cc: wgchairs@xxxxxxxx, ietf@xxxxxxxx, Jared Mauch <jared@xxxxxxxxxxxxxxx>, "Pat (Patricia) Thaler" <pthaler@xxxxxxxxxxxx>, irsg@xxxxxxxx, recentattendees@xxxxxxxx
Oggetto: Re: [BOFChairs] IETF 94 - Registration and Hotel Information - no availablity
Well nothing you are saying is incorrect. but nobody is asking the
right question. Why is the ietf block is so small? Can someone care to
give some numbers? I would not imagine a large block being sold out in
just a few hours.
If the block is small, then why are we even at this venue? From the
pics, the hotel seems quite big, so something does not add up here.
-acbegen
On Sun, Aug 16, 2015 at 5:27 AM, Jon Hudson <jon.hudson@xxxxxxxxx> wrote:
>
> Agreed.
>
> And to be honest, not being in the primary hotel has a very negative impact
> on my enjoyment and efficiency. The number of impromptu conversations you
> have is I think about 70-80% higher while at the primary hotel.
>
> Essentially you make more friends staying at the primary hotel. Those
> friendships keep us coming back, help us break through the stalemates &
> posturing. We get more done and have more fun doing it.
>
> Jon
>
> On Aug 15, 2015, at 3:47 PM, Daniel Burnett <danielcburnett@xxxxxxxxx>
> wrote:
>
> Yes, the rooms are all gone on the 5th. I called the main reservation line
> and they confirmed that there are no general-availability rooms on the 5th.
> She said the only way we could get more would be for IETF to request a
> larger block (since there might be more conference-associated rooms
> available).
>
> This has been getting worse each year, and it's frankly unacceptable to have
> the primary hotel sell out within hours of the announcement because the room
> blocks are too small. I really feel sorry for first-time attendees who
> might not even try to make a reservation until (gasp!) 2 months before the
> meeting.
>
> -- dan
>
>
>
> On Sat, Aug 15, 2015 at 5:06 AM, Jon Hudson <jon.hudson@xxxxxxxxx> wrote:
>>
>>
>> I just tried using the link and was told "some of the days you requested
>> are not available". When you click on "flexible dates" you can see that only
>> Wednesday the 5th is unavailable.
>>
>> Jon
>>
>> On Aug 14, 2015, at 9:39 PM, Andrew G. Malis <agmalis@xxxxxxxxx> wrote:
>>
>> I called group sales in the US, and they directly contacted the hotel and
>> said that the block is full.
>>
>> Cheers,
>> Andy
>>
>>
>> On Fri, Aug 14, 2015 at 10:14 PM, Pat (Patricia) Thaler
>> <pthaler@xxxxxxxxxxxx> wrote:
>>>
>>> A) The link seems fragile. If I right click on it to open in a new tab,
>>> it doesn't bring up the meeting room block and it offers a rate of 29,000
>>> instead of 19,000. If I just click on the link, it brings up the block with
>>> the right rate.
>>>
>>> B) However there are no rooms available for Wednesday night (or maybe I
>>> misread and it was Thursday) like Roni said.
>>>
>>> Pat
>>>
>>> -----Original Message-----
>>> From: BOFChairs [mailto:bofchairs-bounces@xxxxxxxx] On Behalf Of Roni
>>> Even
>>> Sent: Friday, August 14, 2015 2:36 PM
>>> To: Bernie Volz (volz); Jared Mauch; ietf@xxxxxxxx; IETF Agenda
>>> Cc: wgchairs@xxxxxxxx; recentattendees@xxxxxxxx; IETF Announcement List;
>>> irsg@xxxxxxxx
>>> Subject: Re: [BOFChairs] IETF 94 - Registration and Hotel Information -
>>> no availablity
>>>
>>> Hi,
>>> I tried to reserve a room and it says that there are no rooms on Thursday
>>> the 6th
>>> This is strange
>>> Roni Even
>>>
>>> ________________________________________
>>> From: WGChairs [wgchairs-bounces@xxxxxxxx] on behalf of Bernie Volz
>>> (volz) [volz@xxxxxxxxx]
>>> Sent: Friday, August 14, 2015 10:07 PM
>>> To: Jared Mauch; ietf@xxxxxxxx; IETF Agenda
>>> Cc: wgchairs@xxxxxxxx; recentattendees@xxxxxxxx; IETF Announcement List;
>>> irsg@xxxxxxxx
>>> Subject: RE: IETF 94 - Registration and Hotel Information
>>>
>>> I had same issue. Use the link on the IETF-94 page as that worked
>>> correctly.
>>>
>>> On http://ietf.org/meeting/94/hotel.html, click on the "Click HERE" area.
>>>
>>> Then it seems to work correctly.
>>>
>>> - Bernie
>>>
>>> -----Original Message-----
>>> From: ietf [mailto:ietf-bounces@xxxxxxxx] On Behalf Of Jared Mauch
>>> Sent: Friday, August 14, 2015 3:05 PM
>>> To: ietf@xxxxxxxx; IETF Agenda
>>> Cc: wgchairs@xxxxxxxx; recentattendees@xxxxxxxx; IETF Announcement List;
>>> irsg@xxxxxxxx
>>> Subject: Re: IETF 94 - Registration and Hotel Information
>>>
>>> Is the hotel already sold out or is the broken hotel website to blame? It
>>> keeps redirecting me to the mobile site.
>>>
>>> Jared Mauch
>>>
>>> > On Aug 14, 2015, at 2:52 PM, IETF Secretariat
>>> > <ietf-secretariat@xxxxxxxx> wrote:
>>> >
>>> > IETF 94
>>> > Yokohama, Japan
>>> > November 1-6, 2015
>>> > Host: WIDE
>>> >
>>> > IETF 94 Information: http://www.ietf.org/meeting/94/index.html
>>> > Meeting venue: The Pacifico Yokohama -
>>> > http://www.pacifico.co.jp/english/
>>> > Register online at: http://www.ietf.org/meeting/register.html
>>> >
>>> > 1. Registration
>>> > 2. Visas & Letters of Invitation
>>> > 3. Accommodations
>>> >
>>> > 1. Registration
>>> > A. Early-Bird Registration - USD 700.00, if paid in full prior to
>>> > 23:59 UTC 23 October 2015.
>>> > B. After Early-Bird cutoff - USD 875.00
>>> > C. Full-time Student Registrations - USD 150.00 (with proper ID)
>>> > D. One Day Pass Registration - USD 375.00
>>> > E. Registration Cancellation
>>> > Cutoff for registration cancellation is Monday, 26 October 2015 at
>>> > UTC 23:59. Cancellations are subject
>>> > to a 10% (ten percent) cancellation fee if requested by that
>>> > date and time.
>>> > F. Online Registration and Payment ends Friday, 30 October, 2015,
>>> > 17:00 local Yokohama time.
>>> > G. On-site Registration begins on Sunday, 1 November 2015 at 10:00
>>> > local Yokohama time.
>>> >
>>> > 2. Visas & Letters of Invitation:
>>> >
>>> > After you complete the registration process, you can request an
>>> > electronic IETF letter of invitation.
>>> > The registration system also allows for you to request hard copy
>>> > letters of invitation. You may request
>>> > one at a later time by following the link provided in the
>>> > confirmation email.
>>> >
>>> > Please note that an IETF letter of invitation will likely not be
>>> > sufficient to obtain a visa to Japan.
>>> > Please see http://ietf.org/meeting/94/visa-information.html for
>>> > more information on how to get a Host
>>> > Letter of Invitation for a visa to Japan.
>>> >
>>> > 3. Accommodations
>>> > The IETF is holding a block of 300 guest rooms at the The
>>> > InterContinental Yokohama Grand, the
>>> > headquarter hotel. Room Rates include breakfast and in-room
>>> > high-speed Internet access.
>>> >
>>> > Reservation Cutoff Date:
>>> > Headquarter Hotel: The InterContinental Yokohama Grand - 14 October
>>> > 2015
>>> >
>>> > Reservation Link:
>>> > The InterContinental Yokohama Grand:
>>> > http://www.intercontinental.com/hotels/gb/en/yokohama/yokha/hoteldetail?qAAR=IDJP4&qAdlt=1&qBrs=6c.hi.ex.rs.ic.cp.in.sb.cw.cv.ul.vn&qChld=0&qFRA=1&qGRM=0&qPSt=0&qRRSrt=rt&qRef=df&qRms=1&qRpn=1&qRpp=12&qRtP=IDJP4&qSHp=1&qSmP=3&qSrt=sBR&qWch=0&srb_u=1&icdv=
>>> >
>>> > Through the Japanese Travel Bureau (JTB) the IETF has also
>>> > contracted with four Overflow Hotels near the
>>> > meeting venue. Reservations through the JTB for the overflow
>>> > hotels will open shortly.
>>> >
>>> > For information on rates and policies, please visit:
>>> > http://www.ietf.org/meeting/94/hotel.html
>>> >
>>> > Alternative Hotels are also available. The IETF does not have a
>>> > contract with these hotels.
>>> > You may use your favorite search engines such as:
>>> > http://www.hotels.com/
>>> > http://www.trivago.com/
>>> > https://www.airbnb.com/
>>> >
>>> > Only 79 days until IETF 94 in Yokohama!
>>> _______________________________________________
>>> BOFChairs mailing list
>>> BOFChairs@xxxxxxxx
>>> https://www.ietf.org/mailman/listinfo/bofchairs
>>>
>>
>
right question. Why is the ietf block is so small? Can someone care to
give some numbers? I would not imagine a large block being sold out in
just a few hours.
If the block is small, then why are we even at this venue? From the
pics, the hotel seems quite big, so something does not add up here.
-acbegen
On Sun, Aug 16, 2015 at 5:27 AM, Jon Hudson <jon.hudson@xxxxxxxxx> wrote:
>
> Agreed.
>
> And to be honest, not being in the primary hotel has a very negative impact
> on my enjoyment and efficiency. The number of impromptu conversations you
> have is I think about 70-80% higher while at the primary hotel.
>
> Essentially you make more friends staying at the primary hotel. Those
> friendships keep us coming back, help us break through the stalemates &
> posturing. We get more done and have more fun doing it.
>
> Jon
>
> On Aug 15, 2015, at 3:47 PM, Daniel Burnett <danielcburnett@xxxxxxxxx>
> wrote:
>
> Yes, the rooms are all gone on the 5th. I called the main reservation line
> and they confirmed that there are no general-availability rooms on the 5th.
> She said the only way we could get more would be for IETF to request a
> larger block (since there might be more conference-associated rooms
> available).
>
> This has been getting worse each year, and it's frankly unacceptable to have
> the primary hotel sell out within hours of the announcement because the room
> blocks are too small. I really feel sorry for first-time attendees who
> might not even try to make a reservation until (gasp!) 2 months before the
> meeting.
>
> -- dan
>
>
>
> On Sat, Aug 15, 2015 at 5:06 AM, Jon Hudson <jon.hudson@xxxxxxxxx> wrote:
>>
>>
>> I just tried using the link and was told "some of the days you requested
>> are not available". When you click on "flexible dates" you can see that only
>> Wednesday the 5th is unavailable.
>>
>> Jon
>>
>> On Aug 14, 2015, at 9:39 PM, Andrew G. Malis <agmalis@xxxxxxxxx> wrote:
>>
>> I called group sales in the US, and they directly contacted the hotel and
>> said that the block is full.
>>
>> Cheers,
>> Andy
>>
>>
>> On Fri, Aug 14, 2015 at 10:14 PM, Pat (Patricia) Thaler
>> <pthaler@xxxxxxxxxxxx> wrote:
>>>
>>> A) The link seems fragile. If I right click on it to open in a new tab,
>>> it doesn't bring up the meeting room block and it offers a rate of 29,000
>>> instead of 19,000. If I just click on the link, it brings up the block with
>>> the right rate.
>>>
>>> B) However there are no rooms available for Wednesday night (or maybe I
>>> misread and it was Thursday) like Roni said.
>>>
>>> Pat
>>>
>>> -----Original Message-----
>>> From: BOFChairs [mailto:bofchairs-bounces@xxxxxxxx] On Behalf Of Roni
>>> Even
>>> Sent: Friday, August 14, 2015 2:36 PM
>>> To: Bernie Volz (volz); Jared Mauch; ietf@xxxxxxxx; IETF Agenda
>>> Cc: wgchairs@xxxxxxxx; recentattendees@xxxxxxxx; IETF Announcement List;
>>> irsg@xxxxxxxx
>>> Subject: Re: [BOFChairs] IETF 94 - Registration and Hotel Information -
>>> no availablity
>>>
>>> Hi,
>>> I tried to reserve a room and it says that there are no rooms on Thursday
>>> the 6th
>>> This is strange
>>> Roni Even
>>>
>>> ________________________________________
>>> From: WGChairs [wgchairs-bounces@xxxxxxxx] on behalf of Bernie Volz
>>> (volz) [volz@xxxxxxxxx]
>>> Sent: Friday, August 14, 2015 10:07 PM
>>> To: Jared Mauch; ietf@xxxxxxxx; IETF Agenda
>>> Cc: wgchairs@xxxxxxxx; recentattendees@xxxxxxxx; IETF Announcement List;
>>> irsg@xxxxxxxx
>>> Subject: RE: IETF 94 - Registration and Hotel Information
>>>
>>> I had same issue. Use the link on the IETF-94 page as that worked
>>> correctly.
>>>
>>> On http://ietf.org/meeting/94/hotel.html, click on the "Click HERE" area.
>>>
>>> Then it seems to work correctly.
>>>
>>> - Bernie
>>>
>>> -----Original Message-----
>>> From: ietf [mailto:ietf-bounces@xxxxxxxx] On Behalf Of Jared Mauch
>>> Sent: Friday, August 14, 2015 3:05 PM
>>> To: ietf@xxxxxxxx; IETF Agenda
>>> Cc: wgchairs@xxxxxxxx; recentattendees@xxxxxxxx; IETF Announcement List;
>>> irsg@xxxxxxxx
>>> Subject: Re: IETF 94 - Registration and Hotel Information
>>>
>>> Is the hotel already sold out or is the broken hotel website to blame? It
>>> keeps redirecting me to the mobile site.
>>>
>>> Jared Mauch
>>>
>>> > On Aug 14, 2015, at 2:52 PM, IETF Secretariat
>>> > <ietf-secretariat@xxxxxxxx> wrote:
>>> >
>>> > IETF 94
>>> > Yokohama, Japan
>>> > November 1-6, 2015
>>> > Host: WIDE
>>> >
>>> > IETF 94 Information: http://www.ietf.org/meeting/94/index.html
>>> > Meeting venue: The Pacifico Yokohama -
>>> > http://www.pacifico.co.jp/english/
>>> > Register online at: http://www.ietf.org/meeting/register.html
>>> >
>>> > 1. Registration
>>> > 2. Visas & Letters of Invitation
>>> > 3. Accommodations
>>> >
>>> > 1. Registration
>>> > A. Early-Bird Registration - USD 700.00, if paid in full prior to
>>> > 23:59 UTC 23 October 2015.
>>> > B. After Early-Bird cutoff - USD 875.00
>>> > C. Full-time Student Registrations - USD 150.00 (with proper ID)
>>> > D. One Day Pass Registration - USD 375.00
>>> > E. Registration Cancellation
>>> > Cutoff for registration cancellation is Monday, 26 October 2015 at
>>> > UTC 23:59. Cancellations are subject
>>> > to a 10% (ten percent) cancellation fee if requested by that
>>> > date and time.
>>> > F. Online Registration and Payment ends Friday, 30 October, 2015,
>>> > 17:00 local Yokohama time.
>>> > G. On-site Registration begins on Sunday, 1 November 2015 at 10:00
>>> > local Yokohama time.
>>> >
>>> > 2. Visas & Letters of Invitation:
>>> >
>>> > After you complete the registration process, you can request an
>>> > electronic IETF letter of invitation.
>>> > The registration system also allows for you to request hard copy
>>> > letters of invitation. You may request
>>> > one at a later time by following the link provided in the
>>> > confirmation email.
>>> >
>>> > Please note that an IETF letter of invitation will likely not be
>>> > sufficient to obtain a visa to Japan.
>>> > Please see http://ietf.org/meeting/94/visa-information.html for
>>> > more information on how to get a Host
>>> > Letter of Invitation for a visa to Japan.
>>> >
>>> > 3. Accommodations
>>> > The IETF is holding a block of 300 guest rooms at the The
>>> > InterContinental Yokohama Grand, the
>>> > headquarter hotel. Room Rates include breakfast and in-room
>>> > high-speed Internet access.
>>> >
>>> > Reservation Cutoff Date:
>>> > Headquarter Hotel: The InterContinental Yokohama Grand - 14 October
>>> > 2015
>>> >
>>> > Reservation Link:
>>> > The InterContinental Yokohama Grand:
>>> > http://www.intercontinental.com/hotels/gb/en/yokohama/yokha/hoteldetail?qAAR=IDJP4&qAdlt=1&qBrs=6c.hi.ex.rs.ic.cp.in.sb.cw.cv.ul.vn&qChld=0&qFRA=1&qGRM=0&qPSt=0&qRRSrt=rt&qRef=df&qRms=1&qRpn=1&qRpp=12&qRtP=IDJP4&qSHp=1&qSmP=3&qSrt=sBR&qWch=0&srb_u=1&icdv=
>>> >
>>> > Through the Japanese Travel Bureau (JTB) the IETF has also
>>> > contracted with four Overflow Hotels near the
>>> > meeting venue. Reservations through the JTB for the overflow
>>> > hotels will open shortly.
>>> >
>>> > For information on rates and policies, please visit:
>>> > http://www.ietf.org/meeting/94/hotel.html
>>> >
>>> > Alternative Hotels are also available. The IETF does not have a
>>> > contract with these hotels.
>>> > You may use your favorite search engines such as:
>>> > http://www.hotels.com/
>>> > http://www.trivago.com/
>>> > https://www.airbnb.com/
>>> >
>>> > Only 79 days until IETF 94 in Yokohama!
>>> _______________________________________________
>>> BOFChairs mailing list
>>> BOFChairs@xxxxxxxx
>>> https://www.ietf.org/mailman/listinfo/bofchairs
>>>
>>
>