AB, > > IMO the questions/comments that may be ok to see added to discuss are: > > 1) Venue selection and operation of the IETF meetings > ++++++++++++++++ > - Selection of the current venue and was there difficulties until > getting to this meeting session time. From the managing meeting > (providing services) and the community use of the meeting. (10 minute > discuss if needed). I don't understand your question, please clarify. Note that the IAOC selects the venue, provides the network, contracts with the hotel, etc., it is the IESG who is responsible for the agenda for the meeting, agenda planning, etc. > > - Is there an alternative venue if the venue was closed for any > emergency reason at any time? or only one plan so if the plan changes > there can be problems with the communities expected plan because they > were not aware of the needed information per time. No, there is not an alternative venue under contract. It isn't practical to have two venues under contract, build two networks, etc. It is technically feasable, but would cause the registration fee to go up significantly to cover the extra costs. If there was, for example, a fire at a venue months before the the meeting we would look for an alternate, but what happens would depend on availability of alternative venues. We have good relationships with the hotel chains we use and they would work very hard to find an alternative venue, as would the effected venue. > > - Is there an historic/informational RFC issued by IAOC of > difficulties or important comments in past of venues attended? No. There is an extensive record of comments about venue on the attendees list for individual meetings and the IAOC reports to the community. Also, meeting surveys with community feedback: http://iaoc.ietf.org/surveys.html > > - Regarding advice within emergency situations (in or out the meeting > venue), is it considered within chosing the managing meeting > plan/venue, and is the emergency solution an available information for > attended participants and who will attend within a meeting day. Assuming you mean while the meeting is taking place, the secretariat and venue have emergency plans in place. The secretariat discuses safety and emergency medial procedures with the venue to be prepared if anything should happen. > > - Someone may like to know if is going to attend at a meeting, how is > the meeting venue managed per time slots, is there a way of quick > feedback/communication of registered-community for meetings (you may > say IETF list but are they connected). The information availability > can be used for others not attended and whom may attend at any time. > (the venue ran out of coffee/water, so I may buy one while going to > venue, or any other issue which can happen out of expected/plan). The IETF meeting agenda is managed by the IESG. Problems with the meeting venue can be reported to the Meeting Trouble Desk at mtd@xxxxxxxx. Problems with the network can be reported to the NOC at noc@xxxxxxxx. > > 2) Other issue: > +++++++++ > -Is there a future work plan milestones discussed? can be added to [*] Not sure what your are asking about, but future meetings are posted on the IETF web site and the process and timeline for meeting planning is part of the IAOC overview presentation. > -I am not sure if was discussed before and answered (I am sorry if > repeated), where do I go to find important past/current Q&A for IAOC > (to avoid efforts to be wasted, and unite best answers)? if not > available it can be good to find it at [*]. Recent plenaries reports and the last IAOC overview session have been recored by Meetecho. The last IAOC overview is on the main page at http://iaoc.ietf.org. Also, plenary proceedings and jabber logs in the usual places, for example http://iaoc.ietf.org/plenary-reports.html Bob > > [*] http://iaoc.ietf.org/ > > AB