Hi Bob,
thanks and respond below,
On Mon, Jul 15, 2013 at 8:55 PM, Bob Hinden <bob.hinden@xxxxxxxxx> wrote:
AB,
I don't understand your question, please clarify.
>
> IMO the questions/comments that may be ok to see added to discuss are:
>
> 1) Venue selection and operation of the IETF meetings
> ++++++++++++++++
> - Selection of the current venue and was there difficulties until
> getting to this meeting session time. From the managing meeting
> (providing services) and the community use of the meeting. (10 minute
> discuss if needed).
sorry, I ment meetings in the past were they all using the selected venue successfully, if there was difficulty (in attending, in using the avenue, in venue resources).
Note that the IAOC selects the venue, provides the network, contracts with the hotel, etc., it is the IESG who is responsible for the agenda for the meeting, agenda planning, etc.
No, there is not an alternative venue under contract. It isn't practical to have two venues under contract, build two networks, etc. It is technically feasable, but would cause the registration fee to go up significantly to cover the extra costs.
>
> - Is there an alternative venue if the venue was closed for any
> emergency reason at any time? or only one plan so if the plan changes
> there can be problems with the communities expected plan because they
> were not aware of the needed information per time.
I ment that does the contract mention if there was difficulty in using the venue then an alternative may be an option. Does the finance of the venue contract is non-refundable ( a plan for service and maintenance).
If there was, for example, a fire at a venue months before the the meeting we would look for an alternate, but what happens would depend on availability of alternative venues. We have good relationships with the hotel chains we use and they would work very hard to find an alternative venue, as would the effected venue.
So I understand there is no plan, we only think about alternative when a problem appears. I wanted if possible a discuss on this issue.
No. There is an extensive record of comments about venue on the attendees list for individual meetings and the IAOC reports to the community. Also, meeting surveys with community feedback: http://iaoc.ietf.org/surveys.html
>
> - Is there an historic/informational RFC issued by IAOC of
> difficulties or important comments in past of venues attended?
Ok
Assuming you mean while the meeting is taking place, the secretariat and venue have emergency plans in place. The secretariat discuses safety and emergency medial procedures with the venue to be prepared if anything should happen.
>
> - Regarding advice within emergency situations (in or out the meeting
> venue), is it considered within chosing the managing meeting
> plan/venue, and is the emergency solution an available information for
> attended participants and who will attend within a meeting day.
Ok, so I understand that the safety procedure is discussed but not emailed/sended to registered participants.
The IETF meeting agenda is managed by the IESG.
>
> - Someone may like to know if is going to attend at a meeting, how is
> the meeting venue managed per time slots, is there a way of quick
> feedback/communication of registered-community for meetings (you may
> say IETF list but are they connected). The information availability
> can be used for others not attended and whom may attend at any time.
> (the venue ran out of coffee/water, so I may buy one while going to
> venue, or any other issue which can happen out of expected/plan).
Problems with the meeting venue can be reported to the Meeting Trouble Desk at mtd@xxxxxxxx. Problems with the network can be reported to the NOC at noc@xxxxxxxx.
ok thanks,
Not sure what your are asking about, but future meetings are posted on the IETF web site and the process and timeline for meeting planning is part of the IAOC overview presentation.
>
> 2) Other issue:
> +++++++++
> -Is there a future work plan milestones discussed? can be added to [*]
sorry, I ment what to discuss, is the community work plan of discuss, so IAOC knows what it is discussing each time, but does the community just follow presented issues, or we can come together and plan how we discuss/influence with IAOC. (this point was trigered when I read your call to community to suggest what to discuss). Each WG in IETF has milestones, but I not sure of the general area milestones related to meetings selections.
Recent plenaries reports and the last IAOC overview session have been recored by Meetecho. The last IAOC overview is on the main page at http://iaoc.ietf.org. Also, plenary proceedings and jabber logs in the usual places, for example http://iaoc.ietf.org/plenary-reports.html
> -I am not sure if was discussed before and answered (I am sorry if
> repeated), where do I go to find important past/current Q&A for IAOC
> (to avoid efforts to be wasted, and unite best answers)? if not
> available it can be good to find it at [*].
The reason of my comments/questions I wanted a discuss related to venue as more safe, because being prepared for disasters is important for all organisations including IETF (see below references). I beleive the selection of venue with best-evacuate-options/emergency-plan should be considered as factor of better option (considering variable number of participants per room/day). Once some one mentioned that we don't do meeting in some countries because of high possibility of disaster, so now I comment if we already agreed on one country, does the IAOC consider planning of recovery (e.g. even in North America there was disasters, which is mostly where IETF meet)
Krock, R., E., ‘Lack
of Emergency Recovery Planning Is a Disaster Waiting to Happen’, IEEE Commun.
Mag., Vol.49, No.1, pp 48-51, Jan 2011.
Oberg, J., C., Whitt,
A., G., and Mills, R., M., ‘Disasters Will Happen – Are You Ready?’, IEEE
Commun. Mag., Vol.49, No.1, pp 36-42, Jan 2011.
Thanks
AB