You could always shoot the event for a fee then post the images on-line for orders. I use and have been very pleased with a company called www.reprintorders.com If you do this be certain to have business cards available with the site address printed on them and a date when the images will be posted for viewing. OR you could suggest the company agree to buy a set amount of images (say 1 5x7 for each attendee) and include that in your cost along with your fee. You then select, print and deliver the best image of each couple and have the company disburse them. If you handle shipping them out yourself be sure to include those costs in your bid. Personally, the only way I'd do a shoot this big is with on-line proofing. Lea ----- Original Message ----- From: "Emily L. Ferguson" <elf@xxxxxxxx> To: "List for Photo/Imaging Educators - Professionals - Students" <photoforum@xxxxxxxxxxxxxxxxxxxxxx> Sent: Saturday, November 27, 2004 2:05 PM Subject: Re: Event Photography question > Well, either you do it for a flat fee which covers your time and cost > of doing business as well as income lost from the fees you'd get for > the reprints, or you do it for a fee for your services for the event > and then charge for the reprints. > > The latter way, they should only get a courtesy album - no CD - and > sign a contract indicating that they understand what they're allowed > to do with the album. > > Remember, with that many people you'll be needing to hire a couple of > assistants just to be certain of getting shots of everyone and you'll > be needing to scout the location and bring in lights for the awards > and posed shots - that's 4-6 camera bodies and flashes and flash > brackets and lots of batteries and memory cards and hours downloading > and burning CDs. > > This is the equivalent of a very large wedding. Charge a very large > wedding fee - $5-10K plus expenses (including the money you pay the > assistants and to rent the gear) and give them the CD and be done > with it. Just write "no advertising usage without an additional fee" > in the contract. > -- > Emily L. Ferguson > mailto:elf@xxxxxxxx > 508-563-6822 > New England landscapes, wooden boats and races, press photography > http://www.vsu.cape.com/~elf/ > > >
