Re: Proposed Photography Policy

Eric Rescorla <ekr@xxxxxxxx> · Fri, 2 Mar 2018 07:21:48 -0800

On Fri, Mar 2, 2018 at 7:19 AM, Lee Howard <lee@xxxxxxxxxx> wrote:

    I cannot imagine why anyone would object to giving participants a
      way to identify that they wish not to be photographed, and asking
      photographers to make a reasonable effort to honor that wish.
    I would like to see an explicit exception, though, to try to
      remain consistent with the spirit of the Note Well: 

      As a participant in or attendee to any IETF
        activity you acknowledge that written, audio, video, and
        photographic records of meetings may be made public.

    If you present, such as presenting a draft, you should remain in the
    pink box[1]. If you speak at the microphone during a meeting, the
    camera will be on you. These are part of the record of the meeting,
    and part of facilitating remote participation. The current proposal
    only includes panel participants, and I think it should include all
    contributions at meetings. 

    If someone is especially camera-shy, they can participate remotely
    (MeetEcho, Jabber) or by mailing list, or by discussing outside of
    recorded meetings.

    Lee

    [1] For list participants who haven't been to a meeting: presenters
    stand in front of the room and speak into a microphone, and a camera
    is on them, so remote participants can see what's happening. There's
    a quadrilateral drawn on the floor in pink tape, which is the space
    that the camera can capture, and participants are asked to stay
    inside that pink box, so they can be seen on camera.f

Thanks, Lee. That was the intent and I agree it's not clear. I can revise.

Best,
-Ekr

    On 03/01/2018 11:01 PM, Eric Rescorla
      wrote:

        Hi folks,

        The IESG has heard some concerns from participants that
          they would like
        not to be photographed. In response to those concerns, we
          have developed
        the attached policy which we intend to put in place going
          forward.

        Please send any comments by 3/8/2018.

        -Ekr

        -----

              The intent behind this policy is
                to balance people's legitimate desire
              not to be photographed with the IETF's ability to
                document activities
              and enable remote participation. In order to enable
                that, we are
              proposing the following policy which
                applies to all IETF events,
              including WG meetings, plenaries, and the hackathon.

              LABELLING
              The IETF will make available a mechanism for
                participants to label
              themselves as desiring not to be photographed. The
                secretariat will
              determine the details in consultation with the IESG.

              OFFICIAL PHOTOGRAPHY
              Any photographer engaged
                on behalf of the IETF should not photograph individuals
              displaying the "do-not-photograph"
                label, should make reasonable
              efforts to avoid photographing small groups with one
                or more members
              displaying the label, and should not publish small
                group photographs
              with such individuals in them. Photographs of
                large groups may contain
              incidental images of such individuals and we will not
                attempt to
              redact those. Specifically, photographs of
                panels and the like (e.g.,
              the IESG/IAB plenary) are expected to contain all
                individuals
              regardless of labelling.

              Working group meetings are generally video recorded
                and broadcast, and
              no attempt will be made to avoid recording
                individuals. However, if
              the IETF publishes still frames of these videos,
                individuals
              displaying the labels should not be shown.

              Note: the use of "should" above is intended to
                reflect that although
              this is IETF policy,
                it is a best effort service and some mistakes
              will likely be made, perhaps because someone's label
                is not noticed or
              visible. Individuals can contact XXX to arrange for
                redaction of their
              images, or YYY to report abuse.

              UNOFFICIAL PHOTOGRAPHY

            Many IETF participants also engage in photography.
              We ask that those
            participants respect the above policies and
              avoid photographing
            individuals who have asked not to be photographed.
              Although we

          recognize
            that mistakes will be made, repeated intentional violations
          of
            this policy may
            constitute harassment and could be brought to the attention
          of
            the ombudsteam, per RFC
            7776.