Margaret commented:
There are three different descriptions of the IASA budget process (one principle and two later sections), and they don't seem to agree with each other about what role the ISOC BoT plays in the budget process and/or who approves the IASA budget.
I actually think the three descriptions aren't inconsistent, because they describe different parts of the process..... but agree that the text is not crystal clear.....
Under "principles":
3. The IAD and IAOC, in cooperation with the ISOC President/CEO and staff, shall develop an annual budget for the IASA. The budget must clearly identify all expected direct and indirect expenditures related to the IASA. ISOC, through its normal procedures, shall evaluate and adopt the IASA budget as part of ISOC's own budget process and commit to ensuring funds to support the approved budget.
This paragraph in the principles section says "ISOC, through its normal procedures, shall evaluate and adopt the ISOC budget". I think that we have a general understanding that the ISOC BoT (as part of their fiduciary responsibilities) will need to fully understand and _approve_ the entire ISOC budget (including the IASA portions). Although this principle mentions an "approved budget", there is no indication of who approves it until much later in the document and the later two references are not equivalent (see below).
I think the principle here is relatively clear:
- IAOC must agree to it
- ISOC must agree to it
Given the responsibilities I see assigned to the two bodies, I read this as:
- IAOC must agree that the budget fulfils the IETF requirements for the year
- ISOC must agree that the budget is sound from a financial viewpoint (reasonable estimates of income and expenses, and reasonable bottom line)
I think it is reasonable to change "evaluate and adopt" to "evaluate and approve".
From section 3.1, "IAD responsibilities":
(inserted break for disposition reasons)The IAD prepares an annual budget, which is subject to review and approval by the IAOC. The IAD is responsible for presenting this budget to the ISOC Board of Trustees, as part of ISOC's annual financial planning process.
The IAOC is responsible for ensuring the budget's suitability for meeting the IETF community's administrative needs, but the IAOC does not bear fiduciary responsibility for ISOC. The ISOC Board of Trustees therefore needs to review and understand the budget and planned activity in enough detail to carry out their fiduciary responsibility properly. The IASA publishes its complete budget to the IETF community each year.
Following up on my comment above... This section indicates that the IAOC approves the budget, but it doesn't mention ISOC BoT approval, just that the ISOC Board would "review and understand" the IASA budget.
I don't think this is exactly right - the IAOC reviews and approves the budget proposal that the IAD prepares, and in the process of adapting the budget to ISOC's overall budget, it will continue to review and approve the changed version - it "is responsible", after all.
I think this section is (properly) focused on what the IAD does, so it shouldn't be the place where we say what the ISOC BoT does.
In section 6. IASA budget process, we have:
September 1: The ISOC Board of Trustees approves the budget proposal provisionally. During the next 2 months, the budget may be revised to be integrated in ISOC's overall budgeting process.
Here it does indicate that the ISOC BoT will need to approve the IASA budget, and that the budget presented by the IAOC/IAD may be revised to fit into ISOC's overall budget. I think that this should be reflected in the sections I've noted above, or you should include less detail above and reference this section instead.
And also:
November 1: Final budget to the ISOC Board for approval.
I think this is clear.
I think most of the apparent inconsistency here can be removed by rephrasing the text from section 2.2 to be clear that it's describing the IAD's responsibilites, for example by changing:
The IAOC is responsible for ensuring the budget's suitability for meeting the IETF community's administrative needs, but the IAOC does not bear fiduciary responsibility for ISOC. The ISOC Board of Trustees therefore needs to review and understand the budget and planned activity in enough detail to carry out their fiduciary responsibility properly. The IASA publishes its complete budget to the IETF community each year.
into:
As described elsewhere in this document, the IAOC is responsible for ensuring the budget's suitability for meeting the IETF community's administrative needs, but the IAOC does not bear fiduciary responsibility for ISOC. The ISOC Board of Trustees therefore needs to review and understand the budget and planned activity in enough detail to carry out their fiduciary responsibility properly. The IAD is responsible for managing this process of review and approval. The IAD sees to it that the IASA publishes its complete approved budget to the IETF community each year.
(Also added "approved" to the last line - while I don't see anything wrong with circulating preliminary budget proposals if appropriate, I think it's the approved budget that is the critical thing to have published.)
Makes sense - as a "sharpening" of the description, not intended as a change?
Harald
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