Bert,
_Far_ too much detail. See earlier note about the bank account material. I suspect that I speak for many members of the community when I say that I want to get this "admin" stuff fixed, and fixed as quickly and efficiently as possible, after which I Do Not want to have to revisit it at regular intervals, through Last Calls or otherwise.
Please, as you are working on and editing the BCP, remember that this is not a "snapshot of current thinking as of November/ December 2004" document, but the details of how we intend to run this mechanism and structure. If you can look at a section and reasonably say "this is likely to be too much detail in two or three years" --whether because things will have evolved within reasonable limits or because the transition will have ended-- then, please, let's try to put that information somewhere besides in the BCP.
If it goes in the BCP, then any change requires that we reopen this whole time-consuming and expensive process. Or, to avoid that, we encourage the IAOC to simply ignore the written rules on the theory that they don't really apply. I think the second is worse than the first, but I have trouble being enthused about either.
john
--On Friday, November 26, 2004 5:54 PM +0100 "Wijnen, Bert (Bert)" <bwijnen@xxxxxxxxxx> wrote:
OK, besides the details of implementation (e.g. a specific IASA bank account or not), we MUST (if I understoodd the discussion on the list) specify the principles that we (IETF and ISOC) find important w.r.t. the finances and accounting of this IASA-IETF-ISOC relationship.
So how about inserting a section 5.1 (shifting the others by 1) with text as follows (first draft):
5.1 Principles
The following sections on specific funding sources, expenses and reserve funds are based on these IETF and ISOC agreed to principles:
1. The goal is to achieve and maintain a viable IETF administrative support activity (IASA) based on meeting fees and designated donations.
2. All income and expenses will be budgeted on a yearly basis and agreed to by IASA, IAOC and ISOC. In addition, each year a provisional 3-year budget will be created so as to minimize future surprizes.
3. Until the goal in point 1 is achieved, ISOC will support the IASA from generic ISOC funds, based on a yearly budget, agreed to by IASA, IAOC and ISOC.
4. Once established, over a period of 3 years, IASA should build an operating reserve for its activities sufficient to cover 6-months of non-meeting operational expenses, plus twice the recent average for meeting contract guarantees.
5. All of the IETF-related budgeting, funding and expenses have to be fully and transparently accounted for.
6. At any time, the books (balance sheets) should be clear on how much assets and liabilities the IASA has on IETF's behalf.
7. The IAD (or another designated member of the IAOC in case of the disability or unavailability of the IAD) has an ability to commit funds to budgeted expenses.
In my view, that would also mean that the budget for the first 3 years includes the building of the reserve fund, and so potentially that means that also ISOC generic funding will help to build that reserve fund. That reserve fund will be dedicated for IASA to draw on when needed.
Bert
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