Thanks Martin. This is well put together and will provide us with valuable guidance. I’ve just given it a final review and I have a few points: 1. I'm increasingly nervous about a hard and fast 12 weeks in 3.1 I would prefer that either pushed out to 14 weeks or some flexibility in there "occurs within a period of ten to fourteen weeks" 2. I would prefer to drop "As a last resort" at the front of 4.4 as I don’t see this as a linear process where we eliminate one option after another, it’s more of a trade-off across all the options. 3. This text, which I should have spotted before, leads to too many complicated questions about charging a new fee for remote meetings, and links the financial impact on the LLC to a financial impact on attendees which seems unnecessary; When a meeting becomes remote, the LLC SHOULD attempt to recover whatever venue-related payments, past or future, it can and rebate this to registered attendees, up to a maximum of their total cost of registration. The following text captures the expected process in this circumstance: When a meeting becomes remote, the LLC MUST refund registered attendees the difference between their paid registration fee and the equivalent fee for a remote meeting. The LLC SHOULD offer refunds to registered attendees who do not wish to attend a remote meeting. thanks again Jay > On 11/06/2021, at 4:54 AM, The IESG <iesg-secretary@xxxxxxxx> wrote: > > > The IESG has received a request from the Stay Home Meet Only Online WG > (shmoo) to consider the following document: - 'Considerations for > Cancellation of IETF Meetings' > <draft-ietf-shmoo-cancel-meeting-04.txt> as Best Current Practice > > The IESG plans to make a decision in the next few weeks, and solicits final > comments on this action. Please send substantive comments to the > last-call@xxxxxxxx mailing lists by 2021-06-24. Exceptionally, comments may > be sent to iesg@xxxxxxxx instead. In either case, please retain the beginning > of the Subject line to allow automated sorting. > > Abstract > > > The IETF holds three in-person meetings per year to discuss and > understand issues. However, various emergencies can make a planned > in-person meeting infeasible. This document provides criteria for > making this judgment. > > > > > The file can be obtained via > https://datatracker.ietf.org/doc/draft-ietf-shmoo-cancel-meeting/ > > > > No IPR declarations have been submitted directly on this I-D. > > > > > > _______________________________________________ > Manycouches mailing list > Manycouches@xxxxxxxx > https://www.ietf.org/mailman/listinfo/manycouches > -- Jay Daley IETF Executive Director jay@xxxxxxxx -- last-call mailing list last-call@xxxxxxxx https://www.ietf.org/mailman/listinfo/last-call
