Call to host Cities on Volcanoes 13 (~2026)

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From: "Deligne, Natalia I" <ndeligne@xxxxxxxx>


As stewards of the Cities on Volcanoes conference series, the IAVCEI Cities
and Volcanoes Commission invites your community on or near a volcano to
consider hosting the Cities on Volcanoes 13 conference (~2026). This is the
formal call for hosting and organizing this electrifying conference.



All information about the application and proposal process is available at
https://urldefense.com/v3/__https://citiesonvolcanoes.wordpress.com/hosting/__;!!IKRxdwAv5BmarQ!dGmxsYccgbSM4AMxAwtx1A9cZYwMGbpnxCpAF2YVQJn2OnIGYdfYGaLvby7lTGgvep5Xg_Rt-x0wSiIV$ 
<https://urldefense.com/v3/__https://citiesonvolcanoes.wordpress.com/hosting/__;!!IKRxdwAv5BmarQ!arnJSO1VD7gM-bp1HCNpekzAFJT0l5SiUBchGb6ZSxvpuQXUbspKnvf0eS9JGFK91JfB4-GogljBXqFiOZm78Q$>;
a summary is below.



Cities on Volcanoes (COV) conferences bring together and create connections
between volcanologists, city authorities, sociologists, psychologists,
emergency managers, economists and city planners to evaluate volcanic
crises preparedness and management in cities and populated areas. The next
COV conference, COV12, will be in Guatemala in February 2024 (
https://urldefense.com/v3/__https://sites.google.com/boisestate.edu/cov12/home?pli=1__;!!IKRxdwAv5BmarQ!dGmxsYccgbSM4AMxAwtx1A9cZYwMGbpnxCpAF2YVQJn2OnIGYdfYGaLvby7lTGgvep5Xg_Rt-1u34jxk$ 
<https://urldefense.com/v3/__https://sites.google.com/boisestate.edu/cov12/home?pli=1__;!!IKRxdwAv5BmarQ!arnJSO1VD7gM-bp1HCNpekzAFJT0l5SiUBchGb6ZSxvpuQXUbspKnvf0eS9JGFK91JfB4-GogljBXqHj602AlQ$>
).



*KEY APPLICATION DATES FOR HOSTING COV13*

   - 3 March 2023: Deadline for notification of intention to submit
   proposal to host Cites on Volcanoes 13 (COV13)
   - March â?? April 2023: Required informal meeting between each Proposal
   Committee and the Leadership of the IAVCEI Cities and Volcanoes Commission
   (CAV), organized by CAV
   - 29 September 2023: Deadline for written proposals for hosting COV13



*REQUIREMENTS*

Conference Mission:

   - The mission of Cities on Volcanoes (COV) conferences is creating
   connections between volcanologists, city authorities, sociologists,
   psychologists, emergency managers, economists and city planners to evaluate
   volcanic crises preparedness and management in cities and populated areas
   - Community and disaster/emergency management participants must be
   proactively encouraged to participate, and supported where possible
   - The conference should promote active engagement rather than passive
   listening, and with prioritization of plenary and oral sessions, and other
   high visibility activities, aligned with the COV mission
   - The conference should promote diverse and inclusive participation,
   including role, discipline, gender, geographic balance, career stage, and
   disability

Venue, timing, and selection:

   - COV conferences are to be evenly spaced between the IAVCEI General
   Assembly (likely 2025) and IUGG meetings (likely 2027)
   - Venues for COV conferences will change for each successive meeting
   - The venue for the COV13 conference will be selected by the Leadership
   Committee of the IAVCEI Cities and Volcanoes Commission at least two months
   prior to the COV12 conference



*EVALUATION CRITERIA*

   - Feasibility of proposal (logistics, financial, location, agenda)
   - Alignment with mission of COV conferences: creating connections
   between volcanologists, city authorities, sociologists, psychologists,
   emergency managers, economists and city planners to evaluate volcanic
   crises preparedness and management in cities and populated areas
   - Benefits for local and regional community
   - Safety of all participants, considering national and/or ethnic origin,
   race, gender, sexual orientation, parental and/or marital status, religion,
   and disability
   - Promotion of diverse and inclusive participation, including local
   community, disciplines and roles (e.g. emergency management), gender,
   geographic balance, career stage, care-giving responsibilities, disability
   - Sustainability
   - Satisfactory discussion of all topics and elements provided in
   instructions for written proposal (see
   https://urldefense.com/v3/__https://citiesonvolcanoes.wordpress.com/hosting/__;!!IKRxdwAv5BmarQ!dGmxsYccgbSM4AMxAwtx1A9cZYwMGbpnxCpAF2YVQJn2OnIGYdfYGaLvby7lTGgvep5Xg_Rt-x0wSiIV$ 
   <https://urldefense.com/v3/__https://citiesonvolcanoes.wordpress.com/hosting/__;!!IKRxdwAv5BmarQ!arnJSO1VD7gM-bp1HCNpekzAFJT0l5SiUBchGb6ZSxvpuQXUbspKnvf0eS9JGFK91JfB4-GogljBXqFiOZm78Q$>
   )



*INSTRUCTIONS FOR NOTIFICATION OF INTENT TO SUBMIT PROPOSAL (DEADLINE:
FRIDAY 3 MARCH 2023, 5 PM HST)*

Email COV Secretary (d.charlton@xxxxxxxxxx), providing information on:

   - Host city and country
   - Tentative month or dates of proposed conference
   - Contact information for chair of proposing committee
   - Availability of chair and known members of proposing committee in
   March and April 2023



Members of the IAVCEI Cities and Volcanoes Commission Leadership will be at
the IAVCEI General Assembly in New Zealand and will be available to answer
questions.



Current IAVCEI Cities and Volcanoes Commission Leadership: Carolyn Driedger
(Leader; driedger@xxxxxxxx), Natalia Deligne, Graham Leonard, Gustavo
Villarosa, Tom Wilson, supported by Danielle Charlton (Secretary,
d.charlton@xxxxxxxxxx) and Carina Fearnley (Special Projects Coordinator)



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