Re: Advice for people with large mailboxers

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> I'm responding back about a thread Tomas and I had going, titled:
>
>> Subject: Re:  How many messages is squirrelmail designed to
>> handle? Dates:
>>
> Tue, 29 Apr 2008 04:11:25 +0000 (UTC)
> + 28 april.
>
> Anyhow, Tomas recommended a few things with people who have a large
> mailbox and who access it via squirrelmail. You may refer to the original
> thread, which lists some fantastic ideas, mainly:
>
> * enable sort mailbox to load larger messages.
> ** Use date/size sorting if you can [compared to subject and from/to]
>
> I wonder:
>
> Would moving messages from the inbox folder to another folder be a piece
> of advice one should follow? Some users I know time out via imap
> squirrelmail webmail and I have seen the suggestion that one should move
> mail to another squirrelmail folder and just view new messages in the
> inbox.

Moving mails out of the inbox is generally a good advice. Depending on how
the IMAP server stores the mails, a large inbox might even be an
invitation to mailbox corruption and data loss, and/or slow mail delivery
down.

Compare with how you handle paper mail: you're not likely to keep all your
mails in a big box. People usually throw unneeded mails in the trash and
sort the important mails into binders/folders/drawers. With a good folder
structure you're more likely to find what you're looking for without
having to do a system-wide search, just by manually browser through your
folders.

I'm sure there's plenty on advice on how to structure your folders, so use
your favourite search engine and read up on the subject.

> Well, while that allows a person to view their inbox all swell and
> dandy when new messages come in, if they ever view that archive folder
> where they moved mail to, won't they experience the same problems of
> timing out when viewing it. Right?

Time-outs are usually related to the size of the mailbox, so just make
sure that every folder doesn't grow too much. It's hard to recommend a
limit though, since that depends on your system. You might want to do some
trial and error testing to find out what works on your system. Also keep
in mind that server side sorting usually is more efficient than client
side sorting when using web clients such as SquirrelMail.

> I'm also concerned that even if they move mail messages to another
> folder, they still won't be able to do search queries on their messages,
> since those queries on that large collection will still time out since
> the folder is big.

You have the same problem even if you keep all the mails in the inbox, so
there's no difference, except that if you have mails in folders you can
search the folders one by one (if needed). And it's possible to do a
search in all folders at once if you want to (with the caveat previously
mentioned).

Another tip is to use a IMAP server with good indexing. That will speed
searches up and reduce the risks for time-outs.

Sincerely,
Fredrik

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