Re: Planned changes to registration payments & deadlines

[Ted Lemon <mellon@xxxxxxxxx>]

On Apr 23, 2018, at 9:03 PM, John C Klensin <john-ietf@xxxxxxx> wrote:

Or try the other end.  For IETF-type meetings, it is not unusual
for a travel-approver to want to see at least a preliminary
agenda along with the travel request.  On our current schedule,
the preliminary agenda shows up about four weeks before the
meeting and the nominally final one shows up a week later, but
before the "early" registration cutoff.   If that boundary is
moved back, than no one who needs an agenda to make a decision,
or to persuade someone else to make a positive decision, then it
is all over for "early" and the window before "standard" is not
available is rather short.

This seems like a feature, not a bug.   People whose companies have expensive processes like this can afford to pay full price; they don't need the early bird discount.   If you don't tell them about it they'll never know that if they'd had a less rigid process they could have saved $200.

Also, FWIW, unless your travel approver is a lot more diligent than most, the information you get from the working group summaries, which are due on the Friday at the end of IETF, should be sufficient for a travel report.