Re: [Mtgvenue] Rtgdir telechat review of draft-ietf-mtgvenue-iaoc-venue-selection-process-12

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Hi Stewart,

Thanks for the review. Just on the things that Eliot hasn't already covered

On 5 Feb 2018, at 5:04, Stewart Bryant wrote:

Major Issues:

   o  The Facility and IETF Hotels MUST provide wheelchair access to
      accommodate the number of people who are anticipated to require
      it.

and

   o  The Facility is accessible or reasonable accommodations can be
      made to allow access by people with disabilities.

SB> I am not an expert but I think more than just simple wheelchair
SB> access is required, also you need a set of suitable facilities in the meeting SB> facility and in at least one hotel and its environs. SB> SB> I
assume that there is some code of practice that can and should SB> be
referenced here.

There was considerable discussion on this issue; perhaps I should have included this specifically in the shepherd report. Here's what I last posted to a question about this:

-
The way I have thought about the distinction is that things in 3.1 are things for which IASA (or the secretariat for most practical purposes) would have to come to the community and get consensus to do something different before they contract. Things in 3.2 they can use their expertise and best judgement and make the contract, but even so they must notify the community that they are doing so.

So in the case of accessibility, the inability to have wheelchair access at the Facility or Hotels is a showstopper; there is no reasonable accommodation that can be made for wheelchair users that involves not being able to access a location with their wheelchair. If IASA thinks that such a facility is still acceptable, they have to make their case to the IETF community first and get consensus. For other disabilities, IASA is supposed to use their expertise (or that of others they enlist) to make sure that the facility is accessible or that reasonable accommodations can be made, and might judge that, while a particular normal accommodation for a particular disability is not available, a facility is nonetheless acceptable. They still must notify the community in this case, and bad things might happen if the community finds that they have made a poor judgement, but they are not expected clear a given lack of accommodation with the community every time.

-

So with regard to referencing a "code of practice", the assumption in this document is that, beyond wheelchair access, it is the IASA's responsibility to choose the correct set of accessibility requirements, which could of course change over time, and inform the community if there is a departure from their expectations.

Where we meet?
      We meet in different locations globally, in order to spread the
difficulty and cost of travel among active participants, balancing
      travel time and expense across the regions in which IETF
      participants are based.

SB> Given the support and encouragement of remote participants, there ought to be a note about sharing unreasonable time zone difference pain across the
spectrum of remote participants.

I don't believe we currently do take that into account in location selection (perhaps others can chime in), so this would be a new requirement. We could bring this back to the WG to try and get consensus around it, but that doesn't excite me. :-) I'll leave it to my fearless AD to advise.

8.  Privacy Considerations

   This note reveals no personally identifying information apart from
   its authorship.

SB> This is true, but does spawn the question of whether privacy should
be a meeting location selection criteria?

"I refer my Right Honourable Friend to the answer I gave some moments ago." ;-) This sounds like a can of worms. I'll again wait for AD direction.

pr
--
Pete Resnick <http://www.qualcomm.com/~presnick/>
Qualcomm Technologies, Inc. - +1 (858)651-4478




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