I would really appreciate if the IETF would publish on the hotels web page
not only how many rooms are blocked, but also how many rooms have
been set aside from these blocks to the IETF entourage (admin, AD, ICANN,...).
Given how thee's is now already no room in the metropole for the night
16th/17th, i can guess that the number of rooms actually available to book
when the announcement was sent is significantly lower than the published
number of rooms on the IETF hotels page.
Aka: Just my regular request: more disclosure/transparency please.
Thanks
Toerless
In-Reply-To: <151328506290.3395.2306440303596028746.idtracker@xxxxxxxxxxxxxx>
On Thu, Dec 14, 2017 at 12:57:42PM -0800, IETF Secretariat wrote:
> IETF 101
> London, UK
> March 17-23, 2018
> Co-Hosts: Google and ICANN
>
> IETF 101 Information: https://ietf.org/meeting/101/index.html
> Register online at: https://ietf.org/meeting/register.html
>
> 1. Registration
> 2. Value Added Tax (VAT)
> 3. Visas & Letters of Invitation
> 4. Headquarters Hotel
> 5. Overflow Hotels
> =============================================================================
>
> 1. Registration
>
> EU regulations require that we assess a 20% value added tax
> (VAT) on your IETF 101 meeting registration. The registration fee
> does not include VAT; VAT will be added on to the meeting fee and
> paid over to the tax authorities.
>
> A. Early-Bird Registration: USD 700.00, if paid in full prior to 23:59 UTC 2018-03-09
> B. After Early-Bird cutoff: USD 875.00
> C. Full-time Student Registrations: USD 150.00 (with proper ID)
> D. One Day Pass Registration: USD 375.00
> E. Registration Cancellation: Cutoff for registration cancellation is Monday, 12 March 2018 at UTC 23:59.
> Cancellations are subject to a 10% (ten percent) cancellation fee if requested by that date and time.
> F. Online Registration and Payment ends Friday, 16 March, 2018, 17:00 local UK time
> G. On-site Registration begins on Sunday, 18 March 2017 at 10:00 local UK time.
>
> 2. Value Added Tax (VAT)
> You may be entitled to recoup some or all of the VAT.
> In addition to a receipt from the IETF, all IETF 101
> attendees will receive a VAT compliant invoice from BC&A
> (VMC), our tax agent. For this meeting, the London VAT of
> 20% has been added to the Registration Fee. More
> information is available at:
> https://www.ietf.org/meeting/101/vat.html
>
> 3. Visas & Letters of Invitation
> Check here to see if you need a visa to attend IETF 101:
> https://www.gov.uk/check-uk-visa. You may apply as early as
> three months prior to your travel date.
>
> Local letters of invitation (LOIs) are being finalized and
> will be available shortly. We will send an announcement within
> the next week with instructions.
>
> 4. Headquarters Hotel
> In order to provide IETF attendees with a variety of room
> class & pricing options, there are several room categories
> available at the Hilton Metropole. Please review the language
> carefully to insure that you reserve the room that best meets
> your needs. Details here: https://ietf.org/meeting/101/hotel.html#metro
>
> NOTE: Run of House rooms are displaying in the reservation
> link as KING HILTON GUESTROOM, KING HILTON EXECUTIVE ROOM, TWIN
> HILTON GUEST ROOM. If you select these options, you are not
> guaranteed that room type. Run of House rooms will be decided by
> the hotel based on availability at check-in. SUPERIOR and DELUXE rooms
> are guaranteed.
>
> Room Rates (including 20% VAT):
> -Run of House $232.22 USD (single) $248.35 USD (double)
> -Deluxe(Refurbished) and Superior rooms: $266.09 USD (single) $282.22 (double) USD
>
> All rooms Includes in-room high-speed Internet and breakfast.
> Reservation Cutoff Date: 3 March 2018
> Cancel with No Penalty: 7 Days prior to check-in
> Distance to Meeting Venue: N/A
> Reservations: http://www.hilton.com/en/hi/groups/personalized/L/LONMETW-GIETA-20180309/index.jhtml
>
> 5. Overflow Hotels
> a. Hilton London Paddington (Overflow hotel, block of 50 rooms)
> Room Rate (including 20% VAT): $311.55 (single) USD. Includes in-room high-speed
> Internet and breakfast.
> Reservations Cutoff Date: 16 February 2018
> Cancel with No Penalty: 21 days prior to check-in
> Distance to Meeting Venue: 8 minute walk
> Reservations: https://tinyurl.com/yczxl5sj
>
> b. Novotel London Paddington (Overflow hotel, block of 50 rooms)
> Room Rate (including 20% VAT): $227.12 (single) USD.
> Includes in-room high-speed Internet and breakfast.
> Reservations Cutoff Date: 4 March 2018
> Cancel with No Penalty: 14 days prior to check-in
> Distance to Meeting Venue: 12 minute walk
> Reservations: To get the IETF Group rate, you must use the IETF Group code 'IETF180318???.
> Reservations can be made by email or telephone. To reserve a room at the Novotel London
> Paddington, please contact:
>
> Nereida Alchapar, Sales and Reservations Manager
> Email (emails are encrypted to provide security for sensitive data): h6455-re@xxxxxxxxx
> Telephone: +44 207 266 6040 between the hours of 0900 and 1700 GMT