I'd like to thank Lucy and all the nomcom team I interacted with, for a positive, affirming and above-all human(e) process. I found the entire conversation very profitable. I understand expectations better, and I was able to "escape the room" with my dignity and a sense of purpose intact. Considering the modern focus on 3h and 3day whiteboard tests of terror, what we did, is have a conversation of equals. which, I like. so, thanks. -George On Mon, Mar 27, 2017 at 3:24 PM, NomCom Chair 2016 <nomcom-chair-2016@xxxxxxxx> wrote: > All - > > Please find below some high level outcomes and observations from this years > NomCom. Issues of particular interest to the community include both the > issues related to recruiting and supporting nominees and the corner cases we > encountered that which may require updates to our current guiding documents. > The list closes with a few action steps that everyone can take to help improve > next years process. > > We will be happy to take questions and community feedback either in Plenary > or via email: nomcom-2016@xxxxxxxx > > Details on this years membership and the outcomes of our selection processes > can be found here: https://datatracker.ietf.org/nomcom/2016/ > > I want to thank everyone who participated this cycle. The inputs, the > willingness to serve, and the willingness to support nominee participation all > contributed to our results. Special thanks to Peter Yee for stepping up as > the in-coming NomCom Chair. > > Lucy Lynch > NomCom Chair 2016-2017 > > NomCom 2016-2017 > > The Three Stages of the NomCom Process > > - Recruit and Select NomCom Members (March -> July) > -- Calls for Volunteers > -- Direct email/Registration tick box volunteers > -- Random Selection Process > --- 10 voting members drawn from a pool of 128 volunteers > - Recruit Nominees and Gather Data (July -> November) > -- Position Descriptions > -- Call for Nominations > --- Out of 97 nominations 39 were accepted. > -- Questionnaires > -- Community Feedback > -- Interviews with IAB/IESG/IAOC Chairs > -- Interviews with exiting IAB/IESG Members > -- Nominee Interviews (38 on-site in Seoul, 1 by phone) > - Select for Open Positions (November -> March) > -- NomCom review of all inputs > -- First order sorting > -- Discussion of top ranked nominees > -- Straw Polls/Condorcet ranking/etc. > -- Up/Down E-Vote to confirm top choices > -- Submit for approval (IAB/ISOC/IESG) > -- Announce slates when approved. > -- Feedback provided to nominees who accepted a nomination on request. > > Bonus Round Nominee Process (2016-2017) > > - Recruit/Select/Submit/Announce for short term ART AD vacancy > -- mandated 6 week time-line start to finish > -- appointment must run a full year > -- had to complete before IETF 98 > -- There were 14 nominations and 4 people accepted > -- Interviews were conducted via WebEX > -- Selection and Approval process was successful > > Areas of Weakness: > > - Some Areas have very small leadership pools > -- OPS/INT/TSV > --- persistent issue over several NomCom cycles > - Employer support for participation > -- we are losing good candidates due to lack of support > -- the value to the IETF and the nominee may be well understood > -- the value proposition for the employer needs work/promotion > - Clear and distinct position descriptions > -- The IAOC and IAB material may be too generic for the *randomly selected* > NomCom members who don't track these bodies closely. > -- The Operations and Management distinction not always reflected > in community nominations so may need additional flagging. > > IETF Internal Data and Tools: > > - Validating status for NomCom volunteers > -- existing data has some gaps > -- but this is improving with each round of registrations > - Validating primary email addresses in the data-tracker > -- some folk don't see their nomination due to stale email in profiles > - Tools and AMS folk provide great support to the NomCom > -- The tools depend on good data to function > -- Tools team was quick to fix issues and small requests > -- There is a wish list for future features > -- Still a lot of hand crafted tasks outside the existing tool set > > NomCom Lessons Learned (Re-learned): > > - We needed a Questionnaire for the IETF Chair position > -- we used the IESG form but had additional questions > - All of the questionnaires are long but... hard to cut down. > - There is a strong bias toward Two Term appointments > -- one and three term appointment options engender a lot of discussion > - Nominations and feedback both come from a small sub-set of the community > -- less then 100 individuals overall > - A "living" NomCom Chairs Best Practices document would be useful > > RFC Updates Needed: > > - The composition of the IESG has changed (and may again) > -- document the 3 AD pattern > -- document the 2 AD (not alike) pattern > - We need to document the process for filling an IESG to IESG move > --- current text addresses IAB to IESG > --- additional patterns may also occur > > and... > > The Elephant in the Room: > > - Remote Participation > -- The NomCom has a 3 of 5 meeting requirement for both > the Chair and the membership > -- We had one nominee who has been primarily remote > -- Visa and meeting location issues > > Three things every IETFer can do > > - Check your status to volunteer for the NomCom > -- https://www.ietf.org/registration/nomcom.py > -- and work with AMS to update your records as needed > -- if you qualify, check the NomCom Volunteer box when your register > - Check your profile in the data-tracker > -- https://datatracker.ietf.org/accounts/profile/ > -- are your Primary and Active email details correct? > - Provide feedback on the Nominees! > -- consider providing area and issue feedback as well >