All; I’m updating the Venue Data to show the last two years regarding guest room rates, rooms contracted for on Peak nights and number of rooms total in the Hotel. > On Jan 5, 2016, at 4:45 PM, Ray Pelletier <rpelletier@xxxxxxxx> wrote: > > All; > > Below is data for our upcoming meetings regarding guest room rates, > rooms contracted for on Peak nights and number of rooms total in the > Hotel. > > Our target has been to get 600 rooms on peak nights in the so-called > headquarters hotel, and total, with Overflow hotels, to contract 780 > rooms on peak night. We do not attempt to contract rooms for 1,200 > attendees. > > There are often tradeoffs required in selecting the venue. We might > be able to get 600 rooms in a hotel but the hotel is remote, not > surrounded by other hotels, restaurants, etc. It’s not uncommon for > us to check availability for 10 or more venues for a particular > meeting in a particular region to identify ones that are available > and meet the criteria. See the Venue Selection Criteria below. > And, no, “pick locations to maximize meeting fee income” is not > among the criteria. > > For Buenos Aires we have contracted with 10 hotels, of which the > last 4 will come online in the next 24 hours or so. Hotels are > smaller in Buenos Aires. > > Currently we are working on the overflow hotels in Seoul, trying to > get as many rooms at reasonable prices as close to the venue as > possible. We expect to contract with 3 additional hotels there. > > Ray > IAD > > > > Price w/o Tax Peak Total London Hilton Metropole $283 600 1059 Toronto Fairmont $163 600 1365 Honolulu Hilton $185/$219/$245 600 2860 Doubletree $185 50 317 Dallas Fairmont $169 500 545 Magnolia $135 100 329 Prague Hilton $138 600 791 InterContinental $130 200 372 Yokohama InterContinental $153 300 594 Tokyu $91 - $295 220 480 Navios $80 - $96 60 137 Sakuragicho $93 100 553 New Otani $139 - $217 150 240 > Buenos Aires 1230 2923 > Hilton $209 300 417 > Sheraton ConvCtr $179 140 742 > Holiday Inn $150 30 116 > NH City Hotel $143 190 369 > NH Florida $120 85 162 > NH Lancaster $132 40 115 > NH 9th of July $120 85 175 > Sheraton Liberator $179 70 200 > InterCon $200 150 309 > Plaza $131 140 318 > > Berlin 730 > InterCon $140 480 558 > Pullman $129 250 383 > > Seoul > Conrad $197/$214 400 434 > Overflow TBD > Overflow TBD > Overflow TBD > > Chicago 800 > Swissotel $169 450 660 > Fairmont $169 350 687 > > Prague > Hilton $149 600 791 > > +++++++++++++++ > Venue Selection Objectives & Criteria: > > The following are the objectives desired in the selection of an > IETF meeting venue: > > 1. Advancing standards development > 2. Facilitating participation by active contributors > 3. Encouraging new contributors > 4. Sharing the travel pain; balancing travel time and expense > across the regions from where IETF participants are based. > > The is the list of the criteria that is evaluated when selecting a > venue. This is not in any priority order. > > 1. An Optimal Facility for an IETF meeting is held under "One > Roof", that is, qualified meeting space and guest rooms are > available in the same facility. > > 2. The Meeting Space must be adequate in size and layout to > accommodate meeting and participant networking where possible. > > 3. The Technology must be capable of supporting meeting network > requirements. > > 4. The Guest Rooms at the headquarters hotel must be sufficient in > number, have an adequate network, or the Hotel will accept the IETF > network, and within close proximity to venue. > > 5. The Venue Surroundings must be surrounded by other hotels, > restaurants and bars, and within walking distance; not isolated > > 6. The Cost of guest rooms, meeting space, food and beverage must > be affordable. > > 7. The meeting should be Hostable and Sponsorable, that is, the > Meeting is in a location and at a price that it is possible and > probable to find a host and sponsors. Host costs typically include > the cost of the meeting space, network operation and circuits. > > 8. Overflow Hotels are hotels under contract typically within > walking distance of the venue and have a variety of guest room > rates. They do not include the IETF network, but typically have > free Internet. > > 9. Travel is a consideration, ease of access and number of hops. > Travel to the venue should be reasonably acceptable based on > cost, time, and burden for participants traveling from multiple > regions. Also, are there other travel barriers to entry, e.g., > visas? > > 10. Can the venue and hotels be put under contract? > > 11. Risk - Review risks associated with this venue over selected > dates. > > 12. Are there safety/health concerns for the participants at this > venue? > > 13. Are there health concerns for the participants at this venue? > > > > > > >> On Jan 5, 2016, at 11:52 AM, Jared Mauch <jared@xxxxxxxxxxxxxxx> wrote: >> >> I know for NANOG the Bay Area is a big attendance draw but costs are also much higher compared to other venues. >> >> Jared Mauch >> >>> On Jan 5, 2016, at 11:19 AM, Ole Jacobsen <olejacobsen@xxxxxx> wrote: >>> >>> Speaking as the chair of said committee, no "maximizing meeting fee >>> income" is not and (at least in my opinion) should not be the primary >>> reason for selecting a venue. There *is* obviously some predictable >>> correlation between location and attendance number, for example if we >>> have a meeting in San Jose or San Francisco we would expect a larger >>> than average number of "locals" to attend because there are many of >>> them in that area. But it's not clear that such a peak in numbers >>> would benefit the IETF in the long run, in other words, it isn't clear >>> that such extra attendees would become regular contributors. >> >