Hi -
The hotel has a 21 day cancellation period - that's pretty substantial
especially since the 7 day cancellation rate may require payment of the
entire rate for the entire period. Could you confirm that we can
cancel in the event of Covid or similar health issues with no penalty
please?
Thanks - Mike
On 8/22/2022 12:08 PM, IETF Executive Director wrote:
IETF 115 London and online
5-11 November 2022
I am pleased to announce that registration is now open for the IETF 115 meeting and the next IETF Hackathon:
https://registration.ietf.org
IETF 115 will be a 7-day hybrid meeting on 5-11 November. Agenda details for the IETF 115 meeting will be published on 7 October. The IETF Hackathon [1] will be held 5-6 November. Full details about the IETF 115 meeting are available at:
https://www.ietf.org/how/meetings/115/
You may wish to consult our detailed FAQ that aims to answer the main questions about travel, registrations, hotel bookings, and the mechanics of onsite participation:
https://www.ietf.org/how/meetings/115/faq/
The IETF 115 meeting venue is the Hilton London Metropole [2]. As explained in the FAQ, you will need to register before you can reserve a guest room at the venue. A link to reserve a guest room will be sent to you after you register. Booking a different hotel does not require you to register first.
As with recent meetings, all IETF 115 participants, both onsite and remote, will need to use our remote participation service, Meetecho. Information about Meetecho and details about how to use it will be available in advance of the meeting.
All IETF 115 participants will need an IETF Datatracker account in order to authenticate with Meetecho. You can create a Datatracker account before registration [3] or as part of the registration process.
# Registration options
Onsite:
A. Early-Bird Registration: USD 700, if paid in full prior to 23:59 UTC 2022-09-19
B. Standard Registration: USD 875, if paid in full prior to 23:59 UTC 2022-10-24
C. Late Registration: USD 1000, if paid after 23:59 UTC 2022-10-24
D. Full-time Student Registration: USD 150 (with proper ID)
E. One Day Pass Registration: USD 375
F. Hackathon only: No Fee
Remote:
A. Early-Bird Registration: USD 230, if paid in full prior to 23:59 UTC 2022-09-19
B. Standard Registration: USD 280, if paid in full prior to 23:59 UTC 2022-10-24
C. Late Registration: USD 330 if paid after 23:59 UTC 2022-10-24
D. Full-time Student Registration: USD 50 (with proper ID)
E. One Day Pass Registration: USD 125
F. Hackathon only: No Fee
G. Fee Waiver Option: No Fee (see below for more details)
Payment is required at time of registration. If you initiate but do not complete the registration process, you will need to start again. If you require payment to be made by a 3rd party (e.g. internal accounting department), you have the option to forward your registration record to someone who can complete payment on your behalf. You are not considered registered until payment is received.
# IETF 115 fee waivers
We understand that not everyone can afford the IETF 115 remote registration fee for a variety of reasons and we do not want any of these to be a barrier to participation. For that reason, we make an unlimited number of fee waivers available to remote participants and operate on a trust basis, making no checks on eligibility. If you are planning to participate remotely and cannot afford the registration fee then please take the fee waiver option:
https://www.ietf.org/forms/115-registration-fee-waiver/
# Cancellation and changing registration
If you register for onsite participation and wish to change to an online registration then you can cancel with a full refund and re-register. If you wish to cancel your registration for any other reason then we will provide a full refund. Please request any cancellations and refunds by contacting the Secretariat at support@xxxxxxxx before the cutoff time of UTC 23:59 2022-10-31.
# Letters of Invitation
Thanks to the generosity of our Local Supporter and Connectivity Sponsor BT, requesting a letter of invitation is available during the registration process. If you have questions regarding letters of invitation, please contact the IETF Secretariat at support@xxxxxxxx.
# COVID management
Community consultation on COVID management at IETF 115 in London is ongoing and closes 29 August. Once community consultation has closed, details regarding COVID management for onsite participants at IETF 115 will be published. For more information, see:
https://www.ietf.org/how/meetings/115/faq/#covidmeasures
# Childcare
Thanks to the generosity of our Diversity & Inclusion sponsors, Cisco, Akamai, Huawei, Comcast, Identity Digital and Verisign, the IETF is offering limited onsite childcare, free to participants. Participants with children ages 0-12 are invited to take advantage of this opportunity, with childcare available Saturday, 5 November through Friday, 11 November during the meeting day. More information and details about how to register this will be available soon.
If you require any further information or assistance with registration then please feel free to contact us at support@xxxxxxxx.
Jay
[1] https://www.ietf.org/how/runningcode/hackathons/115-hackathon/
[2] https://www.ietf.org/how/meetings/115/hotel/
[3] https://datatracker.ietf.org/accounts/create/
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