Re: Virtual meeting scheduling

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On Thu, Jul 09, 2020 at 07:45:31AM +0000, Magnus Westerlund wrote:
> So I think there are still important difference between F2F and virtual Interims
> due to the additional costs related to travel and where sufficient advance
> notice is required to ensure that people can attend. So I think that do motivate
> a difference between 2 and 4 weeks prior announcenemnt. 

Fully agreed. Are you taking on responsibility for getting

https://www.ietf.org/how/meetings/interim/

updated accordingly ?

> I think requiring public announcement for both F2F and virtual Interrim meetings
> is probably something we should do. Especially as getting the datatracker to be
> able to store minutes and slides requires the meeting to have been scheduled. So
> in reality I would guess that almost all WG have been doing this anyway.
> 
> Blackout periods around the IETF meetings is something we can definitely discuss
> more. I know the IESG are interested in hearing the communities view of these.
> We did make a decision very recently for IETF 108 that was announced on the 2nd
> of July:
> https://mailarchive.ietf.org/arch/msg/ietf-announce/4Xp3RYZm1vfboV0ivnB7xucjkhY/
> 
> Toerless, considering that the current set of rules are such that one is not
> required to announce a virtual interrim to the whole of IETF, it is not a
> surprise that the tooling doesn't enforce things. We also need to consider what
> needs for exceptions there exists. But clearly the tool should warn about
> failures to adhere to current rules. 

Sure. I was just trying to explain the process and suggest workaround.
Updating processes to make them better is always a great option too ;-))

Cheers
    Toerless

> Cheers
> 
> Magnus Westerlund
> TSV AD responsible for NFSv4 WG

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