In February 2009, the Linux Foundation (LF) will release to the public a new beta content management system that will support improved publishing, membership acquisition, workgroup management, and content management using the open source Drupal 6 as our Content Management System (CMS) of choice. The goal of the implementation is to develop a long-term comprehensive CMS solution that will support the growth and sustainability of the foundation's goals, strategies, and growth. The new system will integrate with other LF workgroup and publishing sites.
The intention of this communication is that no stakeholder in the new CMS implementation process be surprised by the content of the beta system, or by the identification of the alternative legacy data that resides in the Wiki. This will be achieved through a multi-step release strategy in which the release process is conducted in a manner that stakeholders have input, and ample time to migrate their respective information into the new system.
The advantage of this approach is that all stakeholders will have an opportunity to make their data up-to-date and only migrate what is relavant and known during the process. The LF web team will assist and provide technical know-how, training , and support as necessary for the stakeholder to input their workgroup information prior to the public release of the new site, and thereafter. A disadvantage of this approach, however, lies in the possibility that stakeholders may or may not have their entire documentation migrated to the new site prior to launch. The LF web team is aware of this issue, and therefore will keep the old MediaWiki site and data up and accessible by web browsing and search as long as possible to support workgroup migration to the new CMS. Unfortunately, some URLs will change as a result of migration to the new system.
New CMS Benefits!
- Implement robust content management system
- Focus on branding, usability, and SEO of content
- Replace one-off home grown templates and disparate websites wherever possible
- Workgroups have better control of content, and access to content
- Make it easier for the Linux community to use/reuse the Linux Foundation content
What now?
- The web team is readying Phase 1 roll out of the beta site for February 4, 2009 through February 12, 2009
- Contact Dan Lopez (dlopez@xxxxxxxxxxxxxxxxxxx) or Craig Ross (ccr@xxxxxxxxxxxxxxxxxxx) to acknowledge and coordinate migration action items for respective content
- Review current content for your workgroup on the new beta site
- Attend training for the new system on Monday February 16, 2009 at
1:00PM (Pacific Time, -0800 GMT) Conference Dial-in Number: (712)
432-0600
Participant Access Code: 596938#
Action Items:
1. Please migrate your existing content from the existing LF site to http://beta.linuxfoundation.org by February 6, 2009, if you have not done so already. If you have questions about this process, please contact us at webteam@xxxxxxxxxxxxxxxxxxx or you can ask you questions during the Q&A period of the training call. It's important that content that the public should easily be able to navigate be moved. If you have content that is not up to date, you can simply leave on MediaWiki site and the LF will continue to maintain it at http://wiki.linuxfoundation.org after the beta period has ended. Please do not create new content on the old site.
2. If you are a workgroup lead, please create a group, invite people, and start building your community on the new site. To coordinate group creation please contact David Ames (david@xxxxxxxxxxxxxxxxxxx). If you do not do this in a timely fashion your workgroup may not make it to the launch of the site and will have to go up after the site has launched.
Your existing LF accounts will work in the new system. You will also be able to login to your MediaWiki account with the same account to retrieve other information that you may have stored there.
4. A training session for all interested parties on the new site will be held on Monday February 16, 2009 at 1:00pm-2:00pm PST. For questions or feedback on the site, please email webteam@xxxxxxxxxxxxxxxxxxx. Training is not mandatory but is highly recommended.
Phase I - Process Steps to Rollout Summary
- Implement Drupal CMS
- Content migration - first pass
- Delegate content authors and owners to LF workgroups
- Workgroups to schedule training with web team
- Workgroup content migration - second pass
- Go-Live
- Workgroup ownership of content
- Web team ownership of CMS system administration and support
- Web team ownership of branding, look and feel, and implementation
- Workgroups to coordinate with web team about proper permissions and roles per workgroup
Go Live!
- Deadline for completion of content migration Phase 1 is February 6 2009
- Old site will remain up throughout this process, and old data will be available
- Flip the switch on February 2-12 2009 with public PR campaigns announcing the new site following week
- All new content should be created in the new public beta release of the Drupal CMS system at http://beta.linuxfoundation.org February 16, 2009 onward until we switch over to http://www.linuxfoundation.org after the beta period has ended. By March 1 2009 the LF media wiki site will no longer be write accessible, so it's imperative that you create a workgroup account on the new site if you wish to create content on LF web properties.
For questions, comments, or suggestions please contact:
Amanda McPherson - amanda@xxxxxxxxxxxxxxxxxxx
Dan Lopez - dlopez@xxxxxxxxxxxxxxxxxxx
Best Regards,
--
Dan Lopez
Web Development Manager
The Linux Foundation
1796 18th Street, Suite C
San Francisco, CA 94107
+1 703.926.4840
skype: danlopez00
gtalk: danlopez00@xxxxxxxxx
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