Hi Michael, all,
I second you on your experience (shared as being scribe a few
times).
Your BCP is good guidance. Are there other experiences jabber
scribes would like to share to improve the job?
I did type the
slide numbers in the session I was scribbing but not sure it is
so needed/helpful except when the flow is not linear (e.g. when
questions at the MIC makes the presenter go back at slide #x).
A suggestion: could remote participants provide feedback on
the job performed by the scribes, i.e. what was done well / or not
/ less. What they would like the scribe to do in addition, etc.
This would help to tune the effort in the right direction.
Thanks to Meetecho and NOC for the great service offered!
Best regards, Laurent.
On 24/11/2016 09:40, Mikael Abrahamsson
wrote:
Hi,
I wrote a similar email after IETF96, so I thought I'd write one
again after IETF97.
If I am attending the entire session, I typically volunteer as a
jabber scribe. This helps me learn names (I have a problem with
remembering names).
So I do this:
Sit down on the chair marked as "reserved for jabber scribe".
Nowadays this is typically located to the right of the frontmost
mic, which is a perfecet location.
Open my computer and in Chrome, turn off the sound in my computer,
I open the Meetecho page for the session. This Meetecho session
page contains a text window, a video feed of the slides, a video
feed from the presenter (in the pink box!), and the sound from all
the microphones in the room.
Meetecho page can be found on this URL:
https://www.ietf.org/meeting/97/remote-participation.html
The text window is "jabber" and just works without the typical
hassle of getting Jabber working. So I just sit there and as
people get to the mic, I look at their name tag, I then type
"<Firstname Lastname> at mic" as they start speaking. If
someone isn't wearing a name tag, I scold them. I typically
encourage the minute taker to also have meetecho up, so they can
see in real time the name of the person speaking, making their job
easier. Lots of people speak their name very fast into the
microphone and they also have spelling of names that is
unfamiliar.
If someone writes something into jabber that I interpret they want
relayed to the mic (or they explicitly say so), I go to mic and
say what they wrote. Nowadays people can remotely ask the question
themselves, so there is less relaying lately.
The end result is that on the Meetecho recording, you get a video
feed of the slides, video feed from the presenters, sound from the
session, and just as they speak, you get the name of the person
speaking in the "chat" (jabber) window. I imagine this makes it
very easy for the minute taker and chairs to later figure out who
said what. It also means remote participation experience should be
better in real time.
What not all people know is that Meetecho crew is "summoned" by
typing something into jabber with the word Meetecho in it. So
whenever the camera wasn't aimed at the correct place in the room,
I would type "meetecho, please aim camera at presenter" and then
'magically' the camera would be re-aimed correctly in 10-30
seconds. Brilliant service.
Observations:
1. Some rooms have multiple microphones. This makes it a lot
harder to be jabber scribe. I took to "disabling" microphones by
turning them down, so people were forced to use the single
microphone that was next to me. This makes it harder for people at
the mic, but it makes it better/easier for remote participants,
jabber scribe and the minute taker. I think this tradeoff is a
good one. I would like to it see done by default. Most room only
need a single microphone for attendees to ask questions or make
statements.
2. A lot of people aren't aware of Meetecho and the layout of what
Meetecho records/presents to the user. I would like to see
especially WG chairs know and understand what Meetecho is
nowadays. Lots seems to not be aware of the fact that Meetecho now
contains "jabber". Something for the next Chair lunch to spend 5
minutes on? Meetecho is a brilliant tool to record our sessions in
a single place that makes it easy to follow in real time and
afterwards what happens/happened in the session.
3. Historically slide numbers have been called out on jabber.
IETF96 some people still did this, and I asked in each session if
someone wanted this done. Nobody requested it. IETF97 I didn't
even ask, and this wasn't done in any session I attended.
4. Previously there have been some minor hiccups with Meetecho and
the room setup. At IETF97 I encouraged no problems at all apart
from being disconnected from the wifi on one occasion (which isn't
Meetechos fault). I would like to thank the Meetecho crew for such
a excellent job and smoothly operated implementation.
Thanks also to the NOC team for the wireless access solution that
worked excellently. I had very minor problems this time!
Thanks everybody who makes this possible!
--
Laurent
Ciavaglia
Nokia, Bell
Labs
+33 160 402
636
route de
Villejust - Nozay, France
linkedin.com/in/laurent.ciavaglia
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