Ray,
Thanks for this. I think the policy is a necessary one, and both the
policy and the ability to book space is useful for the IETF community at
large.
I did have a few issues with the details, however. Inline:
Group Categories
A. Working Groups, BOFs and Community Work Groups
1. There is no charge for the room for these groups. Charges
may apply for third party provided audio visual equipment and services,
phone services, and food and beverages.
2. The approval of the IETF Chair or AD is required. The IETF
Chair or AD will notify the Senior Meeting Planner of the approval. If
space is available the Planner will accommodate the request.
3. Working Groups have first priority for reservations made up
to noon of the day before; thereafter, rooms will be assigned on a first
come, first served basis
I think it would be good to clarify that your policy above relates to
*additional* meeting space needed beyond the usual WG meetings. (Regular
meetings are approved under a different process, one slot meeting
request for instance requires no AD approval.)
4. Community Work includes that of the IETF, IAB, IRTF, RSE,
ISE, and IAOC (not in a priority order)
... and design teams? (This is the most frequent request that I get, at
least)
... and maybe (non)bar BoFs should be mentioned somehow as well. I'm
raising this because its not necessarily clear what "community working
group" actually is.
... and perhaps it deserves to be mentioned that the offer applies for
both open and closed groups. Design teams can be closed, for instance,
and I still want to grant them rooms to meet in.
What about the nomcom?
5. The Meeting Host, sponsors and the Internet Society have
priority for room requests until two weeks prior to the meeting;
thereafter space will be provided on a first come, first serve basis.
There will be no grandfathering.
Speaking as someone who has been involved in acquiring meeting space for
company internal meetings at IETF sites, I wonder if the two week part
above is really necessary. It would be more convenient if I could
confirm space earlier. Perhaps you could just say that the sponsor,
ISOC, host have priority. I think they too have planned their needs in
further advance than two weeks.
Jari
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