On Thu, 18 Aug 2005, Lars Eggert wrote:
Hi,
On Aug 17, 2005, at 22:24, Michael Richardson wrote:
Right now, to attend a meeting in Europe next summer (fares to Europe in
the summer are always high, and planning family is most difficult during
the summer) I would need to know by September of this year.
To attend a meeting outside of north america in 2006, I'd need to know
the Fall 2006 meeting location by October of 2005 to make sure that i'd
have budget.
it was a great step to fix the meeting dates far in advance; it allows us to
block the time in our calendars. I agree with Michael that for early travel
planning, fixing the location long before the meeting would also be very
good. Not only continent, but also city.
As I understand it - and please correct me if this is wrong - it's because
hosts don't really like to commit to hosting meetings far off in the future.
Given that we've had successful meetings in the past with no hosts - do we
really depend on hosts still? How much would the registration increase if
there were no hosts? The additional cost might easily be offset by lower
airfare and cheaper hotel rates.
Predicting how many people are going to show up far in advance (say a
year) is a different kind of finacial risk, than the current current set.
Knowing with certantity what cities (and by extension hotels) the meetings
are going to be in in a year means having potentially costly contracts in
place that you may or may not be in a postion to fund (consider the
attendee flucuations over the time frame 2000-2002 for example).
Lars
--
Lars Eggert NEC Network Laboratories
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