IETF 116 Yokohama, Japan and online
25-31 March 2023
Hosted by: WIDE
This is a reminder to register for IETF 116 onsite in Yokohama or remote participation. Early-bird registration closes February 6th, 2023, after which time, prices will increase. More information regarding registration can be found below:
https://registration.ietf.org
In order to register and participate in IETF 116 you will need an existing IETF Datatracker account or you can create one now [1] or during registration. This account is used to authenticate you with Meetecho, our meeting participation tool used by both remote and onsite participants.
IETF 116 will be a 7-day hybrid meeting on 25-31 March. Agenda details for the IETF 116 meeting will be published on 24 February. The IETF Hackathon [2] will be held 25-26 March. Full details about the IETF 116 meeting are available at:
https://www.ietf.org/how/meetings/116/
You may wish to consult our detailed FAQ that aims to answer the main questions about travel, registrations, hotel bookings, and the mechanics of onsite participation:
https://www.ietf.org/how/meetings/116/faq/
The IETF 116 meeting venue is the Pacifico Yokohama North [3], a modern conference center with excellent facilities.
Once you have registered, you will be sent a link (also available on your attendee dashboard [4]) that allows you to reserve a guest room at the InterContinental Yokohama Grand hotel, which is next to the venue. Staying at the main conference hotel has a number of benefits, including close proximity to the venue, free unfiltered high-speed internet provided by the IETF NOC, a specially negotiated room rate and of course being in the same hotel as many other IETF participants. The IETF also negotiates rates at other suitable hotels to provide you with cheaper alternatives. You can book one of these or make your own arrangements without registering first. For full details of all the recommended hotels see:
https://www.ietf.org/how/meetings/116/hotel/
# Registration options
Onsite:
A. Early-Bird Registration: USD 700, if paid in full prior to 23:59 UTC 2023-02-06
B. Standard Registration: USD 875, if paid in full prior to 23:59 UTC 2023-03-13
C. Late Registration: USD 1000, if paid after 23:59 UTC 2023-03-13
D. Full-time Student Registration: USD 150 (with proper ID)
E. One Day Pass Registration: USD 375
F. Hackathon only: No Fee
Remote:
A. Early-Bird Registration: USD 230, if paid in full prior to 23:59 UTC 2023-02-06
B. Standard Registration: USD 280, if paid in full prior to 23:59 UTC 2023-03-13
C. Late Registration: USD 330 if paid after 23:59 UTC 2023-03-13
D. Full-time Student Registration: USD 50 (with proper ID)
E. One Day Pass Registration: USD 125
F. Hackathon only: No Fee
G. Fee Waiver Option: No Fee (see below for more details)
Payment is required at time of registration. If you initiate but do not complete the registration process, you will need to start again. If you require payment to be made by a 3rd party (e.g. internal accounting department), you have the option to forward your registration record to someone who can complete payment on your behalf. You are not considered registered until payment is received.
# IETF 116 fee waivers
We understand that not everyone can afford the IETF 116 remote registration fee for a variety of reasons and we do not want any of these to be a barrier to participation. For that reason, we make an unlimited number of fee waivers available to remote participants and operate on a trust basis, making no checks on eligibility. If you are planning to participate remotely and cannot afford the registration fee then please take the fee waiver option:
https://www.ietf.org/forms/116-registration-fee-waiver/
# Cancellation and changing registration
If you register for onsite participation and wish to change to an online registration then you can cancel with a full refund and re-register. If you wish to cancel your registration for any other reason then we will provide a full refund. Please request any cancellations and refunds by contacting the Secretariat at support@xxxxxxxx before the cutoff time of UTC 23:59 2023-03-20.
# Visas
Thanks for the generous assistance of our host WIDE, if you need a visa to travel to Japan, the appropriate application documents will be available on your attendee dashboard after you complete registration. If you have questions regarding visas, please contact the IETF Secretariat at support@xxxxxxxx. We are encouraging all members who require a visa to register as soon as possible, to submit the appropriate forms, to avoid any disruption in your travel plans. For additional information such as important travel tips and event information, please visit the official host website found below.
https://ietf116.jp/
# COVID management
The venue has a very thorough COVID management policy [5] that includes masks to be worn at all times, and they expect this to be the policy in March 2023. However, we will shortly begin a community consultation to determine what the policy should be if this local policy is loosened before the meeting. Once community consultation has closed, details regarding COVID management for onsite participants at IETF 116 will be published. For more information, see:
https://www.ietf.org/how/meetings/116/faq/#covidmeasures
# Childcare
The IETF is again able to offer onsite childcare free to participants, thanks to the generosity of our Diversity & Inclusion sponsors. Participants with children ages 0-12 are invited to take advantage of this opportunity, with childcare available Saturday, 25 March through Friday, 31 March during the meeting day. More information and details about how to register this will be available soon.
[1] https://datatracker.ietf.org/accounts/create/
[2] https://www.ietf.org/how/runningcode/hackathons/116-hackathon/
[3] https://www.pacifico.co.jp/english/tabid/500/Default.aspx
[4] https://registration.ietf.org/116/attendee-dashboard/
[5] https://www.pacifico.co.jp/english/tabid/500/english/destination/tabid/691/Default.aspx
