This is a request for a review of a Statement of Work from the IAOC Tools Committee. Please take a look at the document and provide the committee feedback. Jari Arkko —— The IAOC Tools Committee has developed a Statement of Work (SoW) for an enhancement to the IETF Datatracker to assist in managing interim meetings and virtual interim meetings. We are asking for review by the IETF community before seeking a vendor to write the software to implement the new Datatracker features described in the document. Much of the effort in scheduling interim meetings and virtual interim meetings is performed manually by the IETF Secretariat. With the increase in the number of virtual interims, remaining consistent is becoming difficult. The Secretariat frequently has to spend time correcting errors in requests, usually as a result of incorrect or missing information. Better automated tools could greatly increase the consistency of information provided in the requests and greatly improve consistency in the processing of those requests. Managing announcements and maintaining a list of upcoming interim meetings are largely manual efforts. There is currently no calendar for subscriptions to upcoming interim meetings and virtual interim meetings; this effort will provide one. Management of interim meeting materials (agendas, slides, and minutes) is decoupled from the management of the meeting itself, leading to the situation where chairs can create interim meeting objects in the Datatracker, inadvertently bypassing the current steps designed to ensure approval, when needed, and proper announcement. This effort will provide better meeting management for the Secretariat, Area Directors, and Working Group Chairs. The file can be obtained via https://datatracker.ietf.org/doc/draft-sparks-genarea-interim-management-00.txt/ No IPR declarations have been submitted directly on this I-D. The IAOC plans to solicit bids for the development of these new features in the next few weeks, and solicits comments on this SoW. Please send comments to the ietf@ietf.org mailing lists by November 10, 2015. Exceptionally, comments may be sent to iaoc@ietf.org instead. In either case, please retain the beginning of the Subject line to allow automated sorting. Thank you, Russ Housley Chair of the IAOC Tools Committee
