All; The IAOC is seeking community feedback on proposed changes to the IAOC Communications Plan. In 2007 the IAOC adopted a Communications Plan in recognition of its responsibility under BCP 101 to operate IASA in a transparent manner. The Plan identifies the information to be communicated, the desired frequency and the mode of those communications. The Plan can found here: <http://iaoc.ietf.org/documents/IAOC_Communications_Plan_7-12-07.pdf>. A markup of the Plan with the proposed changes can be found here: <http://iaoc.ietf.org/documents/IAOC-Communications-Plan-2014-Revisions-03.pdf> The matrix at the end of the current plan will be modified to reflect changes adopted by the IAOC following community input. The IAOC is proposing the substantive changes set out below. The IAOC welcomes your feedback. All comments received by 17 February will be considered for the proposed changes. Thanks. Ray IAD A. Proposed Revisions to the Plan B. Proposed Additions to the Plan C. Proposed Deletions to the Plan A. Proposed Revisions to the Plan 5.2.2 Unaudited Financial Report FROM The Unaudited Financial Report will provide an unaudited review of the financial performance of IASA against the previous year’s Budget in March or April of the following year. The unaudited report will not be available publicly, but will serve to inform the IAOC in anticipation of the audited financial report. The report is prepared by the Internet Society. TO The unaudited Financial Report, prepared by the Internet Society, will provide a review of the annual financial performance of IASA against budget. This report will be available as soon after the end of the calendar year as possible, and will be made public. [RFC 4071, §6, 7] Reason for Change: Conformance with ISOC practices. Plus the addition of making the Report public. 5.2.6. Financial Forecast FROM A financial forecast will be prepared quarterly and for ISOC Board of Trustee meetings as required. [RFC 4071, §6] TO 5.2.6. Financial Forecast Year-End Forecasts shall be prepared by the IAD using the financial statements prepared following the first and second IETF meetings of the year as advice to the Internet Society, and for the IAOC and IAD to manage operations against the current annual budget and take appropriate actions. [RFC 4071, §6] Reason for Change: The YEFs are addressed in the IAOC Budget Process & Calendar <http://iaoc.ietf.org/budget-and-finance.html> B. Proposed Additions to the Plan 5.4.1 Subpoenas and Other Legal Requests All subpoenas and other legal requests received by the IAOC or the IETF will be published on the IAOC website together with their responses. Reason for Change: Greater transparency. C. Proposed Deletions to the Plan 4.3. IETF Journal Periodically the IAOC shall provide reports in the IETF Journal. Reports in the Journal shall also be posted on the IAOC website. Reason for Change: This reporting is redundant with Plenary reports and other online reports on the IAOC site. <http://www.internetsociety.org/fr/publications/ietf-journal> 5.2.3. Audited Financial Report The Audited Financial Report will provide an audited review of the financial performance of IASA against the Budget. The audited report will be available from the Internet Society by June of each year. [RFC 4071, §6, 7] Reason for Change: IASA is not eligible for a separate audit or audited financial statement. IASA financial results are audited as a part of Internet Society’s financial audit and therefore combined in the consolidated financial statements of Internet Society. Therefore, ISOC recommends that section 5.2.3 be removed. 5.3.6. IASA Annual Review In March of each year the IAOC shall publish an IASA Annual Review reporting on the financial and operational health of the organization, as well as its success in meeting its goals for the year. Reason for Change: Report has not been prepared as it was considered that 3 Plenary reports a year provided the same information. 5.3.13. Audit Procedures The IAOC and ISOC shall agree upon and publish procedures for reporting and auditing of the IASA accounts. [RFC 4071, §5.1] Reason for Change: IASA is not eligible for a separate audit or audited financial statement. IASA financial results are audited as a part of Internet Society’s financial audit and therefore combined in the consolidated financial statements of Internet Society. Therefore, ISOC recommends that section 5.3.13 be removed.
