76th IETF Meeting Hiroshima, JapanNovember 8-13, 2009 Host: WIDE Registration is now open! Note: while we stated earlier that we would be moving to a new registration system, we have postponed that transition to IETF 77. If you have attended a recent IETF meeting, the IETF 76 registration system will be quite familiar. Register online at: http://www.ietf.org/meetings/76/ 1. Registration Categories 2. RFID Tagging Experiment 3. Visas and Letters of Invitation 4. Accommodations & Breakfast Information Changes from daylight savings to standard time are noted below. 1) Registration Categories A. Early-Bird Registration - USD 635.00 Register and pay before Friday, 30 October 2009 at 17:00 PDT (24:00 UTC/GMT) for Early-Bird rate. B. After Early-Bird cutoff - USD 785.00 C. Full-time Student Registrations - USD 150.00 Full-time students with proper ID are eligible to receive a special USD 150.00 student rate. Student rate is not subject to any late-fees. Students will also be able to register on-site at the special student rate. Failure to provide valid student ID on-site will revoke the special student status. D. NEW: One Day Pass Registration - USD 200.00 For IETF 76 we are also experimenting with a one-day pass for $200. Benefits are: 1. Attend all sessions during any one day of the Meeting, and partake of the food and beverage during the breaks 2. You select which day to attend when you show up onsite to check-in 3. Payments may be made onsite without a late fee 4. Pass can be upgraded to a full Meeting Registration, however, late fee may apply if initial one-day payment not made before Early Bird deadline 5. Attend Sunday Tutorials at no additional charge 6. Attend Sunday Welcome Reception at no additional charge 7. Attend Wednesday and Thursday Plenaries at no additional charge 8. If available, you may purchase a ticket between 4-5pm on Tuesday to attend the Host's social event that evening CANCELLATION The cut-off for registration cancellation is Monday, 2 November 2009 at 17:00 PST (01:00 Tuesday, November 3 UTC/GMT). Cancellations are subject to a 10% (ten percent) cancellation fee if requested by that date and time. Online Registration ends: Friday, 6 November, 2009 at 17:00 local Hiroshima time (00:00 Pacific, 08:00 UTC/GMT). On-site Registration You can register onsite at the meeting in Hiroshima, Japan starting Sunday, 8 November at 12:00 noon PST (local Hiroshima time). Meeting Schedule: Start Monday morning and run through Friday at 15:15 local Hiroshima time. Most training sessions will take place on Sunday afternoon 13 November 2009. Participants should plan their travel accordingly. 2) RFID Tagging Experiment The hosts for IETF 76 are organizing an RFID tag experiment for the meeting. The tag will be affixed to the underside of your meeting badge, as a sticker, and will contain only your full name and any listed affiliation. The experiment will allow us to explore the possibility of electronic blue sheets (though we are still using paper blue sheets as the official blue sheets of record for this meeting). We also hope that the RFID tag will improve the experience for remote participants, since speakers will be identified through the RFID tags. While you will be given the option to "opt out" of this experiment when you register for the meeting, we sincerely hope you will participate. More information is available here: http://www.ietf.org/EbluesheetInformation.html 3) Visas and Letters of Invitation Please check the Japanese MOFA site (http://www.mofa.go.jp/j_info/visit/visa/02.html) for list of countries with visa exemptions. If you travel on a passport issued by a country NOT on this list, you will require documents issued in Japanese by the local host. An English language letter of invitation from the IETF Secretariat WILL NOT suffice to obtain a visa. We recommend at least one month to complete the visa process. To begin the process: 1) please complete Meeting registration and payment of registration fees, 2) reserve accommodation, 3) complete and return the visa information form, which are available in either xls or PDF format on the host site here: http://www.ietf76.jp/ In addition, if you would also like to receive the official IETF letter of invitation, you will be given the option of requesting one after you have completed your meeting registration. Please note that this letter will not assist with the visa process. 4) Accommodations & Breakfast Information Information on IETF 76 accommodations can be found here: http://www.ietf.org/meeting/76/hotel.html. Please note that breakfast will NOT be provided as part of the on-site meeting services. If you reserve a sleeping room at the ANA Crown Plaza Hotel or at any of the IETF overflow properties, breakfast is included with your room. If you choose to reserve a room at another hotel, breakfast may not be included -- please plan accordingly. Regards, Alexa ----------- Alexa Morris / Executive Director / IETF 48377 Fremont Blvd., Suite 117, Fremont, CA 94538 Phone: +1.510.492.4089 / Fax: +1.510.492.4001 Email: amorris@amsl.com Managed by Association Management Solutions (AMS) Forum Management, Meeting and Event Planning www.amsl.com <http://www.amsl.com/> |
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