A new IETF WG has been proposed in the General Area. The IESG has not made any determination yet. The following draft charter was submitted, and is provided for informational purposes only. Please send your comments to the IESG mailing list (iesg@ietf.org) by 2016-06-27. Meeting Venue (mtgvenue) ----------------------------------------------------------------------- Current status: Proposed WG Chairs: TBD Assigned Area Director: Jari Arkko <jari.arkko@piuha.net> General Area Directors: Jari Arkko <jari.arkko@piuha.net> Mailing list: Address: mtgvenue@ietf.org To subscribe: https://www.ietf.org/mailman/listinfo/mtgvenue Archive: https://mailarchive.ietf.org/arch/search/?email_list=mtgvenue Charter: https://datatracker.ietf.org/doc/charter-ietf-mtgvenue/ The selection of meeting venues for our physical meetings is a common area of discussion at the IETF and feedback for the IAOC and its meeting committee. A specification of the venue selection process and criteria would be useful. With community discussion and agreement such a specification will be very helpful in improving the process and ensuring that the relevant criteria are properly identified. The discussion itself may also be helpful. For instance, due to recent discussions, potential future destinations are announced to the community to help identify potential issues early. These processes and criteria support the overall IETF meeting strategy. The IETF complements its mostly online work with three physical meetings each year, obviously for the purpose of the standards development work but also for the opportunities for high-bandwidth collaboration, cross-pollination of ideas, and focusing on running code. Existing geographic distribution policy explicitly calls for rotating meeting locations equally among the largest sources of IETF attendees, previously defined as North America, Europe, and Asia, while reserving a possibility for exceptions. The exceptions are, for instance, meetings outside those regions. The rationale is to meet in different geographic regions in order to spread the difficulty and cost of travel among the attendees. The rotation policy, known as the 1-1-1-* model -- with the asterisk denoting the exceptions -- was set by the IESG, documented in https://iaoc.ietf.org/minutes/2010-11-10-iaoc-minutes.txt. The MTGVENUE working group is the forum where the IETF community can discuss and agree on what should go into the policies, the selection process, and the detailed criteria going forward. All criteria and all other aspects of the process are open for discussion. The purpose of the working group is to produce a community consensus document(s) that help drive the meeting selection process in a manner that the community is comfortable with. The working group shall produce guidance on two areas: 1. A specification of the geographic IETF meeting policy, currently described as the "1-1-1-*" policy. The policy going forward is up to the working group. 2. A specification that describes the detailed meeting venue selection process and criteria, the contents of which are also up to the working group. The specification(s) are expected to be Best Current Practice (BCP) documents. The specifications are expected to provide clear guidance to meeting selections, be implementable in our operating environment, and take into account the needs of the highly diverse IETF community. Milestones: Mar 2016 - Initial individual draft on venue selection process and criteria Jul 2016 - Initial individual draft on IETF meeting geographic distribution policy Nov 2016 - Submission of the final working group draft on IETF meeting geographic distribution policy to the IESG Feb 2017 - Submission of the final working group draft on venue selection process and criteria to the IESG
