On Friday, April 01, 2011 11:58:10 am Linuxguy123 wrote: > While scanning most of the paper in our office will eliminate the > physical paper, how do we manage the documents once they are on a > computer ? With discipline :) I have been doing something similar. I put the scanned documents (PDFs) the same way you'd put the physical documents: into a set of directories (folders). So I would scan a batch of document that would go into a directory, say the bank statement from a certain bank, do a batch renaming to follow my convention (e.g. bankname_MM_YYYY.pdf), and put them in the apropriate directory. No need for complicated database. Then I'd do one at a time as new document comes in say every month or so. I can't search by keyword (that would need you to OCR the document, build a searchable index, etc), but I know where I'd put anything on the directories, so I never need to 'search'. So I pretty much have paperless office. Some paper copies exist only for redundancy sake; everything is on the hard drive on my home server, encrypted, and backed-up to an off-site location daily. Another nice thing is I can access any document I need from anywhere as long as there's internet connection. > However, it would be really nice to take it a step further and tie a > ToDo list and scheduler into the system and maybe even an accounting > system. Ie, we scan a receipt into the system and then enter the > accounting transaction for the receipt and tie the two together. Or > create a ToDo item with a link to the image of the document that needs > to be handled. Some Todo list program allow you to attach / link a document to the item. KDE korganizer can do that, for example. AC -- users mailing list users@xxxxxxxxxxxxxxxxxxxxxxx To unsubscribe or change subscription options: https://admin.fedoraproject.org/mailman/listinfo/users Guidelines: http://fedoraproject.org/wiki/Mailing_list_guidelines
